How to color mail in outlook

In Outlook, you can color-code your emails to categorize and prioritize them. Here's how:

Method 1: Using Categories

1. Open Outlook and go to the "Home" tab in the ribbon.
2. Click on the "Categorize" button in the "Tags" group.
3. Select a category from the drop-down menu or create a new one by clicking on "New Category".
4. Right-click on an email and select "Categorize" > "Apply Quick Step" > "Category".
5. Repeat the process for each email you want to color-code.

Method 2: Using Flags

1. Open Outlook and go to the "Home" tab in the ribbon.
2. Click on the "Flag" button in the "Tags" group.
3. Select a flag from the drop-down menu or create a new one by clicking on "New Flag".
4. Right-click on an email and select "Flag" > "Flag for Follow-up" > "Flag".
5. Repeat the process for each email you want to color-code.

Method 3: Using Color Categories

1. Open Outlook and go to the "View" tab in the ribbon.
2. Click on the "View Settings" button in the "Current View" group.
3. In the "View Settings" dialog box, click on the "Conditional Formatting" button.
4. Click on the "New Rule" button.
5. Select "Start Color" and choose a color from the palette.
6. Click "OK" to apply the rule.
7. Repeat the process for each email you want to color-code.

Tips:

• You can also use keyboard shortcuts to color-code emails. For example, you can press "Ctrl + Shift + C" to categorize an email.
• You can also use the "Quick Steps" feature to quickly apply a category or flag to multiple emails at once.
• You can customize the colors and categories to suit your needs.
• You can also use third-party add-ins to color-code emails in Outlook.