How to complete certified mail return receipt
A Certified Mail Return Receipt is a document that is sent back to the sender by the recipient, confirming that they have received the certified mail. Here's a step-by-step guide on how to complete a Certified Mail Return Receipt:
Step 1: Receive the Certified Mail
The recipient receives the certified mail and signs the return receipt card, which is usually attached to the back of the certified mail envelope.
Step 2: Sign the Return Receipt Card
The recipient signs their name in the space provided on the return receipt card. This signature serves as proof that the recipient has received the certified mail.
Step 3: Date the Return Receipt Card
The recipient also dates the return receipt card in the space provided. This date indicates when the recipient received the certified mail.
Step 4: Return the Return Receipt Card
The recipient returns the signed and dated return receipt card to the sender. This can be done by:
- Mailing the return receipt card back to the sender using a separate envelope.
- Hand-delivering the return receipt card to the sender.
- Scanning and emailing the return receipt card to the sender (if the sender has provided an email address).
Step 5: Verify the Return Receipt
The sender verifies the return receipt by checking the signature and date on the return receipt card. This confirms that the recipient has received the certified mail.
Tips and Reminders
- Make sure to keep a copy of the return receipt card for your records.
- If the recipient refuses to sign the return receipt card, you can request a "Refused" return receipt, which indicates that the recipient refused to accept the certified mail.
- If the recipient does not return the return receipt card, you can request a "Not Returned" return receipt, which indicates that the return receipt card was not returned to you.
- Certified Mail Return Receipts are only available for certified mail sent through the United States Postal Service (USPS).
By following these steps, you can ensure that you have a complete and accurate Certified Mail Return Receipt, which can be used as proof of delivery for legal or business purposes.