How to create a mail group in outlook

Creating a mail group in Outlook allows you to send emails to multiple recipients with a single address. Here's how to create a mail group in Outlook:

Method 1: Create a Mail Group using the "New Contact" Feature

1. Open Outlook and go to the "Contacts" folder.
2. Click on the "New Contact" button in the "Home" tab or press Ctrl + Shift + C.
3. Enter a name for the group in the "First Name" and "Last Name" fields.
4. In the "Email Addresses" field, enter the email addresses of the recipients you want to add to the group, separated by semicolons (;).
5. Click "OK" to create the contact.

Method 2: Create a Mail Group using the "New Distribution List" Feature

1. Open Outlook and go to the "Contacts" folder.
2. Click on the "New Distribution List" button in the "Home" tab or press Ctrl + Shift + D.
3. Enter a name for the group in the "Name" field.
4. In the "Members" field, enter the email addresses of the recipients you want to add to the group, separated by semicolons (;).
5. Click "OK" to create the distribution list.

Method 3: Create a Mail Group using the "Address Book" Feature

1. Open Outlook and go to the "Address Book" folder.
2. Click on the "New Entry" button in the "Home" tab or press Ctrl + Shift + E.
3. Enter a name for the group in the "First Name" and "Last Name" fields.
4. In the "Email Addresses" field, enter the email addresses of the recipients you want to add to the group, separated by semicolons (;).
5. Click "OK" to create the entry.

Tips and Variations

• You can also create a mail group by right-clicking on the "Contacts" folder and selecting "New Contact" or "New Distribution List".
• To add or remove members from a mail group, simply edit the contact or distribution list entry.
• You can also use the "To" field in an email message to add a mail group as a recipient. Simply start typing the name of the group, and Outlook will suggest the group as an option.
• If you have multiple email accounts set up in Outlook, you can create a mail group that spans multiple accounts by using the "All Accounts" option when creating the group.