How to create mail template in outlook

Creating a mail template in Outlook allows you to save a frequently used email message with placeholders for dynamic information, such as the recipient's name and email address. Here's a step-by-step guide to create a mail template in Outlook:

Method 1: Using the "Save As" feature

  1. Compose a new email message in Outlook.
  2. Enter the subject, body, and any other details you want to include in the template.
  3. Click on the "File" menu and select "Save As" (or press Ctrl+S).
  4. In the "Save As" dialog box, select "Outlook Template" (.oft) as the file type.
  5. Choose a location to save the template, such as your desktop or a folder in your Outlook folder.
  6. Name the template (e.g., "Meeting Request") and click "Save".

Method 2: Using the "New Email" feature

  1. Go to the "Home" tab in the Outlook ribbon.
  2. Click on the "New Email" button (or press Ctrl+Shift+E).
  3. In the "New Email" window, click on the "Insert" tab.
  4. Click on the "Quick Parts" button in the "Text" group.
  5. Select "Save Send Formats" from the dropdown menu.
  6. In the "Save Send Formats" window, select "Outlook Template" (.oft) as the file type.
  7. Choose a location to save the template, such as your desktop or a folder in your Outlook folder.
  8. Name the template (e.g., "Meeting Request") and click "Save".

Using a mail template

To use a mail template in Outlook:

  1. Open a new email message by clicking on the "New Email" button (or press Ctrl+Shift+E).
  2. Click on the "Insert" tab in the ribbon.
  3. Click on the "Quick Parts" button in the "Text" group.
  4. Select the template you want to use from the dropdown menu.
  5. The template will be inserted into the email message, with placeholders for dynamic information.
  6. Fill in the placeholders with the relevant information, such as the recipient's name and email address.
  7. Send the email as usual.

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