How to do a mail merge on gmail

Mail merge is a powerful feature that allows you to send personalized emails to multiple recipients using a template and a list of names and addresses. While Gmail doesn't have a built-in mail merge feature, you can use a combination of Google Sheets, Google Forms, and Gmail's canned responses to achieve similar results. Here's a step-by-step guide to help you do a mail merge on Gmail:

Step 1: Create a Google Sheet

• Go to Google Sheets and create a new spreadsheet.
• Set up your sheet with the following columns:
  • Name
  • Email
  • [Any other fields you want to include in your email]

Step 2: Create a Google Form

• Go to Google Forms and create a new form.
• Add fields to your form that match the columns in your Google Sheet (e.g., Name, Email, etc.).
• Set up the form to collect data and send it to your Google Sheet.

Step 3: Set up your Gmail template

• Create a new email in Gmail and compose your template.
• Use placeholders for the fields you want to include in your email (e.g., {{Name}}, {{Email}}, etc.).
• Save the email as a draft.

Step 4: Use Google Apps Script to automate the mail merge

• Go to your Google Sheet and click on "Tools" > "Script editor".

• In the script editor, create a new script by clicking on "Create" > "Script".

• Paste the following code into the script editor:

  function sendMergedEmails() {
  var sheet = SpreadsheetApp.getActiveSheet();
  var data = sheet.getDataRange().getValues();
  var template = "Your Gmail template draft email ID";
  var subject = "Your email subject";
  
  for (var i = 1; i < data.length; i++) {
    var row = data[i];
    var name = row[0];
    var email = row[1];
    var body = "";
    for (var j = 2; j < row.length; j++) {
      body += row[j] + "\n";
    }
    var options = {
      'from': 'Your Gmail address',
      'to': email,
      'subject': subject,
      'body': body
    };
    MailApp.sendEmail(options);
  }
  }

• Replace "Your Gmail template draft email ID" with the ID of your Gmail template draft email.

• Replace "Your email subject" with the subject of your email.

• Save the script.

Step 5: Run the script

• Go back to your Google Sheet and click on "Run" > "sendMergedEmails".
• The script will send personalized emails to each recipient in your sheet, using the template and data from your sheet.

That's it! With these steps, you can do a mail merge on Gmail using Google Sheets, Google Forms, and Google Apps Script.