How to do mail merg in word 2007

Mail merge in Microsoft Word 2007! It's a powerful feature that allows you to combine a main document with a data source to create personalized documents. Here's a step-by-step guide on how to do a mail merge in Word 2007:

Step 1: Prepare your data source

• Create a table or a spreadsheet with the data you want to use for the mail merge. This can be a list of names, addresses, phone numbers, etc.
• Save the data source as a CSV (Comma Separated Values) file or an Excel file.

Step 2: Create a new document

• Open Microsoft Word 2007 and create a new document.
• Type in the main content of your document, but leave placeholders for the data you want to merge. For example, if you're creating a letter, you might type "Dear [Name]" and "Sincerely, [Your Name]".

Step 3: Set up the mail merge

• Go to the "Mailings" tab in the ribbon.
• Click on "Select Recipients" and then "Use an Existing List".
• Browse to the location of your data source file (CSV or Excel) and select it.
• Click "Open" to import the data into Word.

Step 4: Merge the data

• Go back to the "Mailings" tab and click on "Finish & Merge".
• Select "Edit Individual Documents" to merge the data with the main document.
• Word will create a new document for each record in your data source, filling in the placeholders with the corresponding data.

Step 5: Customize the merge

• You can customize the merge by using merge fields, which are special codes that Word uses to insert the data from your data source. For example, you can use the merge field "FirstName" to insert the first name of each recipient.
• To insert a merge field, go to the "Insert" tab and click on "Quick Parts" > "Field".
• In the "Field" dialog box, select "Merge Field" and choose the field you want to insert.

Step 6: Save and print

• Once you've merged the data, you can save the documents as individual files or print them directly.
• To save the documents, go to "File" > "Save As" and select a location and file name.
• To print the documents, go to "File" > "Print" and select the printer and print settings you want to use.

That's it! With these steps, you should be able to do a mail merge in Microsoft Word 2007.