How to fill out mail envelope
Filling out a mail envelope correctly is important to ensure that your mail reaches its intended destination efficiently and effectively. Here's a step-by-step guide on how to fill out a mail envelope:
Addressing the Envelope
- Write the recipient's name: Start by writing the recipient's name on the first line of the envelope. Make sure to use the correct spelling and capitalization.
- Write the street address: On the second line, write the street address or post office box number where the recipient can be found.
- Write the city, state, and ZIP code: On the third line, write the city, state (abbreviated using the two-letter postal abbreviation), and ZIP code.
- Optional: Apartment or suite number: If the recipient has an apartment or suite number, you can add it on the fourth line.
Example:
John Doe 123 Main Street Anytown, CA 12345
Additional Tips:
- Use a legible handwriting style to ensure that the address is easy to read.
- Use a pen or a marker to fill out the envelope, as it's more difficult to correct mistakes made with a pencil.
- Double-check the address for accuracy before sealing the envelope.
- If you're unsure about the recipient's address, you can use a postal service's online address verification tool or contact the recipient directly to confirm the address.
Other Envelope Information
- Return address: In the top-left corner of the envelope, write your return address, which includes your name and address. This is useful in case the mail is returned to you due to an incorrect address.
- Postage: Make sure to affix the correct postage to the envelope. You can use a postage stamp or a metered stamp.
- Special handling: If you need to indicate special handling, such as "Fragile" or "Do Not Bend," you can write it on the envelope.
By following these steps, you'll be able to fill out a mail envelope correctly and ensure that your mail reaches its intended destination efficiently.