How to format mail envelope

Here's a step-by-step guide on how to format a mail envelope:

Addressing the Envelope

  1. Recipient's Name: Write the recipient's name on the first line of the envelope, about 1 inch from the top.
  2. Street Address: Write the street address or post office box number on the second line, about 1/2 inch below the recipient's name.
  3. City, State, and ZIP Code: Write the city, state, and ZIP code on the third line, about 1/2 inch below the street address.

Example:

John Doe 123 Main Street Anytown, CA 12345

Additional Information

  1. Return Address: In the top-left corner of the envelope, write your return address, including your name and address. This is optional but recommended in case the mail is returned to you.
  2. Special Handling: If you need to indicate special handling, such as "Fragile" or "Do Not Bend," write it on the envelope in a clear, bold font.

Envelope Size and Shape

  1. Standard Envelope Size: Use a standard envelope size, such as #10 (4 1/8 x 9 1/2 inches) or #9 (3 1/2 x 6 1/2 inches).
  2. Window Envelope: If you're sending a document or package, consider using a window envelope that allows the recipient to see the contents without opening the envelope.

Additional Tips

  1. Use a Legible Font: Use a legible font, such as Arial or Helvetica, to ensure that the recipient can easily read the address.
  2. Use a Pencil or Pen: Use a pencil or pen to write the address, as markers or crayons may not be legible.
  3. Double-Check the Address: Double-check the address to ensure that it's accurate and complete.
  4. Use a Stamp: Affix a stamp in the top-right corner of the envelope, making sure to use the correct postage for the weight and destination of the mail.

By following these guidelines, you'll be able to format your mail envelope correctly and ensure that your mail is delivered efficiently and effectively.