How to give employment verification over mail as true

When providing employment verification over mail, it's essential to ensure that the information you provide is accurate and true. Here are some steps to help you give employment verification over mail as true:

  1. Verify the request: Before providing employment verification, verify the request with your HR department or supervisor to ensure that the request is legitimate and authorized.
  2. Use official letterhead: Use official company letterhead or a letter that includes your company's logo, address, and contact information to add credibility to the verification.
  3. Include necessary information: Provide the following information in the letter:
    • Your name and title
    • The employee's name and job title
    • Dates of employment (start and end dates, if applicable)
    • Job duties and responsibilities
    • Salary or compensation information (if requested)
    • Any other relevant details that may be required
  4. Sign and date the letter: Sign the letter with your official signature and date it.
  5. Use a secure method of mailing: Use a secure method of mailing, such as certified mail with return receipt requested, to ensure that the letter is delivered to the intended recipient and that you have proof of delivery.
  6. Keep a copy: Keep a copy of the letter for your records, in case you need to verify the information in the future.

Here's an example of what the letter might look like:

[Company Logo] [Company Name] [Company Address] [City, State, ZIP] [Date]

[Recipient's Name] [Recipient's Title] [Company Name] [Company Address] [City, State, ZIP]

Dear [Recipient's Name],

I am writing to verify the employment of [Employee's Name], who has been employed by [Company Name] since [Start Date]. [Employee's Name] is currently employed as [Job Title] and has been in this role since [Start Date].

During their employment, [Employee's Name] has been responsible for [Job Duties and Responsibilities]. Their salary is [Salary or Compensation Information].

If you have any further questions or require additional information, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Sincerely,

[Your Name] [Your Title] [Company Name]

Remember to customize the letter to fit your company's specific needs and the requirements of the request.