How to insert page numbers in mail merge

Inserting page numbers in a mail merge document can be a bit tricky, but it's definitely doable. Here are the steps:

Method 1: Using a Mail Merge Field

  1. Open your mail merge document in Microsoft Word.
  2. Go to the "Insert" menu and click on "Field" (or press Alt+F9).
  3. In the "Field names" box, select "Page" and then click "OK".
  4. The { PAGE } field will be inserted into your document.
  5. To format the page number, select the field and go to the "Home" tab in the ribbon.
  6. Click on the "Numbering" button in the "Paragraph" section and select "Page Number".
  7. Choose the desired page number format from the dropdown menu.

Method 2: Using a Mail Merge Macro

  1. Open your mail merge document in Microsoft Word.
  2. Go to the "Developer" tab in the ribbon (if you don't see it, go to "File" > "Options" > "Customize Ribbon" and check the box next to "Developer").
  3. Click on the "Visual Basic" button in the "Code" group.
  4. In the Visual Basic Editor, insert a new module by clicking "Insert" > "Module".
  5. Paste the following code into the module:
    Sub InsertPageNumber()
 ActiveDocument.Range.PageSetup.PageNumber = ActiveDocument.Range.Page
End Sub
  6. Save the module by clicking "File" > "Save" (or press Ctrl+S).
  7. Go back to your mail merge document and click on the "Developer" tab.
  8. Click on the "Macros" button in the "Code" group and select "InsertPageNumber" from the dropdown menu.
  9. The page number will be inserted at the cursor position.

Method 3: Using a Mail Merge Template

  1. Create a new mail merge template by going to "File" > "New" > "Mail Merge" > "Step-by-Step Mail Merge Wizard".
  2. Follow the wizard to create a new template.
  3. In the template, insert a page number by going to the "Insert" menu and clicking on "Field" (or press Alt+F9).
  4. Select "Page" and then click "OK".
  5. The { PAGE } field will be inserted into your template.
  6. Save the template by clicking "File" > "Save As" (or press Ctrl+S).
  7. When you create a new mail merge document using this template, the page number will be inserted automatically.

I hope these methods help you insert page numbers in your mail merge document!