How to leave the perfect voice mail message

Leaving a perfect voice mail message can be a crucial step in getting a response from someone. Here are some tips to help you leave a effective voice mail message:

  1. Be clear and concise: Keep your message brief and to the point. Aim for 30 seconds to 1 minute maximum.
  2. State your name and number: Start by stating your name and phone number so the recipient knows who's calling and can easily return your call.
  3. Be specific about the purpose of your call: Clearly state the reason for your call, including any relevant details or context.
  4. Provide a clear call to action: End your message by asking the recipient to call you back or respond in some way.
  5. Speak clearly and slowly: Enunciate your words and speak at a moderate pace. Avoid mumbling or rushing through your message.
  6. Use a professional tone: Even if you're calling a friend or acquaintance, it's a good idea to maintain a professional tone in your message.
  7. Avoid jargon and technical terms: Unless you're calling someone in your industry or with a specific technical background, avoid using technical terms or jargon that might confuse the recipient.
  8. Leave a clear and concise summary: If you're leaving a message about a specific issue or problem, summarize the key points in your message.
  9. Don't leave a long, rambling message: Try to stay focused and avoid going off on tangents or sharing unnecessary information.
  10. Proofread your message: Before leaving your message, take a deep breath and listen to your message to make sure it's clear, concise, and free of errors.

Here's an example of a perfect voice mail message:

"Hi [Name], this is [Your Name] calling from [Your Number]. I'm reaching out to discuss the project we've been working on. I wanted to follow up on the status and see if there are any updates. Could you please give me a call back at your earliest convenience? Thank you, and I look forward to hearing from you."

Remember to stay calm, be clear, and provide all the necessary information. With these tips, you'll be well on your way to leaving a perfect voice mail message that gets results!