How to mail a resignation quora
The art of mailing a resignation! Here's a step-by-step guide to help you do it professionally and effectively:
When to mail a resignation:
- Typically, it's best to submit your resignation in person or via email, as it allows for a more personal and immediate confirmation.
- However, if you're unable to do so, mailing a resignation letter is a suitable alternative.
What to include in the resignation letter:
- Introduction: Start with a formal greeting, addressing your supervisor or HR representative.
- Notification of resignation: Clearly state your intention to resign from your position, including the effective date of your resignation.
- Reason for resignation (optional): You may choose to include a brief explanation for your resignation, but be cautious not to burn any bridges.
- Gratitude and appreciation: Express your gratitude for the opportunities you've had while working at the company.
- Offer to assist with the transition: Show your commitment to the company's success by offering to assist with the transition process.
- Contact information: Provide your supervisor or HR representative with your contact information, including your email address and phone number.
- Closing: End the letter with a professional closing, such as "Sincerely" or "Best regards."
Sample resignation letter:
[Your Name] [Your Address] [City, State, ZIP] [Date]
[Recipient's Name] [Recipient's Title] [Company Name] [Company Address] [City, State, ZIP]
Dear [Recipient's Name],
Please accept this letter as formal notice of my resignation from my position as [Your Position] at [Company Name], effective [Date of Last Day of Work].
I appreciate the opportunities I've had while working at [Company Name], and I'm grateful for the experience and knowledge gained during my time here.
I'm committed to ensuring a smooth transition and am happy to assist with the process in any way possible. If there's anything specific you'd like me to focus on during my remaining time here, please let me know.
You can reach me at [Your Email Address] or [Your Phone Number] if you need to contact me after my departure.
Thank you again for the opportunity to work at [Company Name]. I wish the company continued success in the future.
Sincerely,
[Your Signature] [Your Name]
Tips and best practices:
- Proofread: Carefully review your resignation letter for spelling, grammar, and punctuation errors before mailing it.
- Use a professional tone: Maintain a professional tone throughout the letter, avoiding negative comments or complaints.
- Keep it concise: Keep your resignation letter brief and to the point, focusing on the essential information.
- Include a hard copy: In addition to sending an email, consider mailing a hard copy of your resignation letter to your supervisor or HR representative.
- Follow company policies: Check your employee handbook or company policies to ensure you're following the proper procedures for submitting a resignation.
Remember to stay calm, professional, and respectful throughout the resignation process. Good luck!