How to mail after discussing

You're referring to sending a follow-up email or letter after a discussion or meeting! Here are some tips to help you craft a effective mail:

Purpose of the mail: Before you start writing, define the purpose of your mail. Are you:

1. Summarizing the discussion or meeting?
2. Providing additional information or clarification?
3. Requesting action or feedback?
4. Confirming agreements or next steps?

Key elements to include:

1. Clear subject line: Make sure your subject line accurately reflects the content of your mail.
2. Brief summary: Provide a concise summary of the discussion or meeting, highlighting key points and agreements.
3. Action items or next steps: Clearly outline any action items or next steps, including deadlines and responsibilities.
4. Additional information or resources: If necessary, include additional information or resources that were discussed or agreed upon.
5. Closing and signature: End your mail with a professional closing (e.g., "Best regards") and your signature.

Tips for writing a effective mail:

1. Keep it concise: Aim for a length of 1-2 paragraphs at most.
2. Use a professional tone: Avoid using jargon or overly technical language.
3. Proofread: Double-check for spelling, grammar, and punctuation errors.
4. Use a clear and concise format: Use headings, bullet points, and white space to make your mail easy to read.
5. Include a clear call to action: If you're requesting action or feedback, make it clear what you're asking for and by when.

Example of a follow-up mail:

Subject: Summary of our discussion on [Topic]

Dear [Name],

I wanted to follow up on our discussion on [Date] regarding [Topic]. As we agreed, I wanted to summarize the key points and action items:

• We discussed [brief summary of discussion]
• Next steps:
  • [Action item 1]: [Responsibility] by [Deadline]
  • [Action item 2]: [Responsibility] by [Deadline]
• Additional resources: [Include any relevant links or attachments]

If you have any questions or concerns, please don't hesitate to reach out. I look forward to hearing back from you.

Best regards, [Your Name]

Remember to tailor your mail to your specific situation and audience. By following these tips, you'll be able to send a clear and effective follow-up mail that helps you achieve your goals.