How to mail merge from excel to outlook email

Mailing merging from Excel to Outlook emails is a powerful feature that allows you to send personalized emails to a large number of recipients with ease. Here's a step-by-step guide on how to do it:

Prerequisites:

1. You have Excel 2010 or later version installed on your computer.
2. You have Outlook 2010 or later version installed on your computer.
3. You have a list of recipients in an Excel spreadsheet with their email addresses, names, and other relevant information.

Step 1: Prepare your Excel spreadsheet

1. Open your Excel spreadsheet and create a new sheet or use an existing one.
2. Enter the recipient information in the first row, including columns for email address, name, and any other relevant information you want to include in the email.
3. Make sure the email addresses are in a single column, and the names are in a separate column.

Step 2: Create a new Outlook email

1. Open Outlook and create a new email by clicking on the "New Email" button in the Home tab.
2. Enter the subject line and any introductory text you want to include in the email.

Step 3: Use the Mail Merge feature in Excel

1. Go back to your Excel spreadsheet and select the entire range of cells that contains the recipient information.
2. Click on the "Data" tab in the ribbon and click on "From Text" in the "Get & Transform Data" group.
3. In the "From Text" dialog box, select "Mail Merge" as the file type and click "OK".
4. In the "Mail Merge" dialog box, select "Outlook" as the mail merge recipient and click "OK".

Step 4: Map the Excel fields to Outlook fields

1. In the "Mail Merge" dialog box, you'll see a list of fields from your Excel spreadsheet.
2. Map the Excel fields to the corresponding Outlook fields by clicking on the "Map" button next to each field.
3. For example, you can map the "Email Address" field in Excel to the "To" field in Outlook.

Step 5: Insert the merge fields

1. In the email body, click on the "Insert Merge Field" button in the "Mail Merge" group.
2. Select the field you want to insert, such as the recipient's name or email address.
3. The merge field will be inserted into the email body.

Step 6: Send the emails

1. Click on the "Send" button in the "Mail Merge" group to send the emails to the recipients.
2. Outlook will send the emails one by one, using the information from your Excel spreadsheet.

Tips and Variations:

• You can use conditional formatting to customize the email content based on specific conditions.
• You can use formulas to calculate fields in your Excel spreadsheet and then merge them into the email.
• You can also use the "Mail Merge" feature to send emails to a specific distribution list or group in Outlook.

By following these steps, you can easily mail merge from Excel to Outlook emails and send personalized emails to a large number of recipients.