How to mail merge from outlook to word

Mailing merging from Outlook to Word is a powerful feature that allows you to send personalized emails to multiple recipients using data from your Outlook contacts. Here's a step-by-step guide on how to do it:

Prerequisites:

  1. You need to have Microsoft Word and Outlook installed on your computer.
  2. Make sure you have a Microsoft account or a valid license to use Microsoft Office.

Step 1: Create a new Word document

  1. Open Microsoft Word and create a new document.
  2. Go to the "Mailings" tab in the ribbon.
  3. Click on "Select Recipients" and then "Use an Existing List" to select the contact list you want to use for the merge.

Step 2: Set up the merge

  1. In the "Select Recipients" dialog box, select the contact list you want to use for the merge.
  2. Click "OK" to close the dialog box.
  3. In the "Mailings" tab, click on "Write & Insert Fields" to insert fields from your contact list into the document.
  4. Select the fields you want to insert, such as "First Name", "Last Name", "Email Address", etc.
  5. Click "OK" to insert the fields into the document.

Step 3: Create the merge

  1. In the Word document, type the text you want to use for the merge.
  2. Insert the fields you selected in Step 2 into the document using the "Insert Field" button.
  3. Use the "Merge" button to merge the data from your contact list into the document.

Step 4: Send the merged documents

  1. Once the merge is complete, you can send the merged documents to your recipients.
  2. Go to the "Mailings" tab and click on "Send to" to send the documents to your recipients.
  3. Select the email account you want to use to send the documents.
  4. Enter the subject line and message body for the email.
  5. Click "Send" to send the documents to your recipients.

Tips and Variations: