How to mail with outlook

Outlook provides a built-in email client that allows you to send and receive emails. Here's a step-by-step guide on how to mail with Outlook:

Sending an Email

  1. Open Outlook: Double-click on the Outlook icon on your computer or search for "Outlook" in your Start menu (Windows) or Spotlight search (Mac).
  2. Click on the "New Email" button: In the Outlook window, click on the "New Email" button in the Home tab or press the keyboard shortcut Ctrl + Shift + E (Windows) or Command + Shift + E (Mac).
  3. Enter the recipient's email address: In the "To" field, enter the email address of the person you want to send the email to.
  4. Enter a subject: Enter a brief summary of the email in the "Subject" field.
  5. Write your email: Type your email message in the main body of the email.
  6. Add attachments (optional): If you want to send files or documents with your email, click on the "Attach File" button and select the file you want to attach.
  7. Add a signature (optional): If you want to add a signature to your email, click on the "Signature" button and select a signature from the list or create a new one.
  8. Send the email: Click on the "Send" button to send the email.

Composing an Email

  1. Click on the "New Email" button: As mentioned earlier, click on the "New Email" button to start composing a new email.
  2. Use the email template: Outlook provides a range of email templates that you can use to quickly compose an email. Click on the "Template" button to access the templates.
  3. Use the formatting options: Outlook provides a range of formatting options, such as font styles, sizes, and colors, that you can use to format your email.
  4. Add tables, images, and links: You can add tables, images, and links to your email using the corresponding buttons in the ribbon.
  5. Use the "Quick Steps" feature: Quick Steps are pre-defined actions that you can use to quickly perform common tasks, such as sending an email to a specific group or attaching a file.
  6. Use the "Sweep" feature: Sweep allows you to quickly move multiple emails to a specific folder or delete them.

Managing Your Email

  1. Check your email: Outlook allows you to check your email by clicking on the "Check Email" button or by setting up automatic email checking.
  2. Organize your email: Outlook provides a range of features to help you organize your email, including folders, labels, and flags.
  3. Use the "Rules" feature: Rules allow you to automatically sort, forward, or delete emails based on specific criteria.
  4. Use the "Junk Email Filter" feature: The Junk Email Filter helps to block spam and junk emails from reaching your inbox.
  5. Use the "Safe Senders" feature: The Safe Senders feature allows you to add email addresses or domains to a list of trusted senders, which helps to prevent spam emails from being blocked.

Tips and Tricks

  1. Use the "Quick Parts" feature: Quick Parts allows you to save frequently used phrases or sentences and insert them into your email.
  2. Use the "Scheduling" feature: Scheduling allows you to schedule an email to be sent at a later time.
  3. Use the "Delay Delivery" feature: Delay Delivery allows you to delay the delivery of an email by a specified amount of time.
  4. Use the "Read Receipt" feature: Read Receipt allows you to request a read receipt from the recipient, which confirms that they have read the email.
  5. Use the "Delivery Receipt" feature: Delivery Receipt allows you to request a delivery receipt from the recipient, which confirms that the email has been delivered.