How to make a mailing list from excel to word

You can easily create a mailing list from an Excel spreadsheet and export it to a Word document. Here's a step-by-step guide:

Method 1: Using Excel's built-in feature

1. Open your Excel spreadsheet and select the range of cells that contains the data you want to export.
2. Go to the "Data" tab in the ribbon.
3. Click on "From Table/Range" in the "Get & Transform Data" group.
4. In the "Create a table" dialog box, select the range of cells you want to export.
5. Click "OK" to create a table.
6. Go to the "Mailings" tab in the ribbon.
7. Click on "Select Recipients" in the "Actions" group.
8. Choose "Use an existing list" and select the range of cells you created in step 4.
9. Click "OK" to select the recipients.
10. Go to the "Mailings" tab again and click on "Finish & Merge" in the "Actions" group.
11. Choose "Edit Individual Documents" and select the Word document you want to create.
12. Click "OK" to create the mailing list in Word.

Method 2: Using Excel's "Text to Columns" feature

1. Open your Excel spreadsheet and select the range of cells that contains the data you want to export.
2. Go to the "Data" tab in the ribbon.
3. Click on "Text to Columns" in the "Data Tools" group.
4. In the "Text to Columns" dialog box, select "Delimited Text" and click "Next".
5. Choose the delimiter (e.g., comma, semicolon, etc.) and click "Next".
6. Select the columns you want to export and click "Finish".
7. Go to the "Mailings" tab in the ribbon.
8. Click on "Select Recipients" in the "Actions" group.
9. Choose "Use an existing list" and select the range of cells you created in step 5.
10. Click "OK" to select the recipients.
11. Go to the "Mailings" tab again and click on "Finish & Merge" in the "Actions" group.
12. Choose "Edit Individual Documents" and select the Word document you want to create.
13. Click "OK" to create the mailing list in Word.

Method 3: Using VBA Macro

1. Open your Excel spreadsheet and select the range of cells that contains the data you want to export.

2. Press "Alt + F11" to open the Visual Basic Editor.

3. In the Editor, insert a new module by clicking "Insert" > "Module".

4. Paste the following code:

   Sub ExportMailingListToWord()
    Dim xlApp As Object
    Dim xlDoc As Object
    Dim xlSheet As Object
    Dim i As Integer
   
    Set xlApp = CreateObject("Word.Application")
    Set xlDoc = xlApp.Documents.Add
    Set xlSheet = ThisWorkbook.Sheets("YourSheetName")
   
    For i = 1 To xlSheet.Cells.Count
        xlDoc.Range.Text = xlSheet.Cells(i, 1).Value
        xlDoc.Range.InsertBreak
    Next i
   
    xlApp.Visible = True
   End Sub

5. Replace "YourSheetName" with the name of your Excel sheet.

6. Save the module by clicking "File" > "Save" (or press "Ctrl + S").

7. Go back to your Excel spreadsheet and click "Developer" > "Macros" > "Run" to run the macro.

8. The macro will create a new Word document with the mailing list.

Note: Make sure you have Microsoft Word installed on your computer and that the Excel and Word applications are compatible.