How to print mail merge labels from excel

To print mail merge labels from Excel, you'll need to use a combination of Excel's built-in features and a mail merge tool. Here's a step-by-step guide to help you get started:

Prerequisites:

1. Microsoft Excel 2010 or later version
2. Microsoft Word 2010 or later version (for mail merge)
3. A printer that supports label printing (e.g., a label printer or a printer with a label printing feature)

Step 1: Prepare your data in Excel

1. Create a new Excel worksheet or open an existing one with the data you want to use for your mail merge.
2. Ensure your data is organized in a table format with columns for the fields you want to use for your mail merge (e.g., Name, Address, City, State, ZIP Code, etc.).
3. Format your data as needed (e.g., dates, phone numbers, etc.).

Step 2: Set up your label layout

1. Open Microsoft Word and create a new document or open an existing one.
2. Go to the "Mailings" tab in the ribbon and click on "Labels" in the "Create" group.
3. Select the type of label you want to use (e.g., Avery 5160, etc.).
4. Set the label layout to match your label size and design.

Step 3: Create a mail merge document

1. Go back to your Excel worksheet and select the entire data range (e.g., A1:E100).
2. Go to the "Data" tab in the ribbon and click on "From Table/Range" in the "Get & Transform Data" group.
3. Select the data range and click "OK".
4. In the "Create a new query" dialog box, select "Mail Merge" and click "OK".
5. In the "Mail Merge" dialog box, select the label layout you created in Step 2 and click "OK".

Step 4: Merge your data with the label layout

1. In the "Mail Merge" dialog box, select the data range you created in Step 3.
2. Click "OK" to merge your data with the label layout.
3. Word will create a new document with your data merged with the label layout.

Step 5: Print your labels

1. Go to the "Print" tab in the ribbon and select "Print" or press Ctrl+P.
2. In the "Print" dialog box, select your printer and label paper type.
3. Adjust any print settings as needed (e.g., orientation, margins, etc.).
4. Click "Print" to print your labels.

Tips and Variations:

• You can customize your label layout by adding images, borders, or other design elements.
• You can also use Excel's built-in "Text to Columns" feature to format your data for mail merge.
• If you have a large dataset, you may want to consider using a third-party mail merge tool or a cloud-based service like Mailchimp or Constant Contact.

By following these steps, you should be able to print mail merge labels from Excel using Microsoft Word. Happy printing!