How to quote price to customer in mail
When quoting a price to a customer via email, it's essential to be clear, concise, and professional. Here's a step-by-step guide to help you quote a price to a customer in an email:
Subject Line: Use a clear and descriptive subject line that includes the customer's name and the purpose of the email, such as "Quotation for [Product/Service] - [Customer Name]".
Introduction: Start with a friendly and professional greeting, addressing the customer by their name. Briefly introduce the purpose of the email and thank them for considering your company.
Product/Service Description: Provide a brief description of the product or service you're quoting, including any relevant details such as features, specifications, or benefits.
Price and Terms: Clearly state the price for the product or service, including any applicable taxes, shipping costs, or discounts. Be specific about the terms of the quote, such as:
- Validity period (e.g., "This quote is valid for 30 days from the date of this email.")
- Payment terms (e.g., "Payment is due within 30 days of invoice date.")
- Any discounts or promotions
Additional Information: If applicable, provide additional information such as:
- Any installation, setup, or training costs
- Ongoing maintenance or support fees
- Any warranties or guarantees
Call to Action: End the email with a clear call to action, such as:
- ""
- "If you're ready to place the order, please reply to this email or contact me at [phone number]."
- "I look forward to hearing back from you soon."
Closing: Close the email with a professional sign-off, such as "Best regards" or "Sincerely".
Example Email:
Subject: Quotation for Customized Software Solution - John Doe
Dear John,
Thank you for considering our company for your customized software solution needs. We appreciate the opportunity to provide a quote for your project.
Our team has reviewed your requirements and is pleased to offer the following quote:
- Customized software solution: $10,000
- Installation and setup: $1,500
- Ongoing maintenance and support: $500 per month
- Warranty: 1-year limited warranty
This quote is valid for 30 days from the date of this email. Payment terms are net 30 days from invoice date. We accept payment by check, bank transfer, or credit card.
If you have any questions or would like to proceed with the order, please don't hesitate to contact me. I'm available at [phone number] or [email address].
Thank you for considering our company. I look forward to hearing back from you soon.
Best regards, [Your Name]
Remember to customize the email to fit your company's brand and style, and to proofread carefully before sending.