How to reduce size in outlook when replying in mail

There are a few ways to reduce the size of an email when replying in Outlook:

  1. Remove unnecessary attachments: Before replying, check if any attachments are still relevant to the conversation. If not, remove them to reduce the email size.
  2. Use a smaller font size: You can adjust the font size in your reply to make it smaller. To do this:
    • Go to the "Home" tab in the ribbon.
    • Click on the "Font" button in the "Font" group.
    • Select a smaller font size from the dropdown menu.
  3. Use a plain text format: Outlook allows you to reply in plain text format, which can reduce the email size. To do this:
    • Go to the "Home" tab in the ribbon.
    • Click on the "Reply" button.
    • In the "Format Text" group, click on the "Plain Text" button.
  4. Remove unnecessary formatting: Outlook can automatically add formatting to your reply, such as bolding or italicizing text. To remove this formatting:
    • Go to the "Home" tab in the ribbon.
    • Click on the "Remove Formatting" button in the "Font" group.
  5. Use a smaller image size: If you need to include images in your reply, you can reduce their size to reduce the overall email size. To do this:
    • Go to the "Insert" tab in the ribbon.
    • Click on the "Picture" button.
    • In the "Insert Picture" dialog box, select the image you want to insert.
    • Right-click on the image and select "Size" > "Scale" to reduce the image size.
  6. Use a smaller email body size: Outlook allows you to set a maximum email body size. To do this:
    • Go to the "File" tab in the ribbon.
    • Click on "Options" > "Mail" > "Compose".
    • In the "Compose" section, adjust the "Maximum email body size" setting to a smaller size.
  7. Use a third-party add-in: There are several third-party add-ins available that can help reduce the size of your emails, such as Email Size Optimizer or Email Attachment Optimizer.

By following these tips, you can reduce the size of your emails when replying in Outlook.