How to reply mail for not attending interview
Here's a sample email template you can use to reply to an interview invitation and inform the interviewer that you won't be able to attend:
Subject: Regrettable Decline of Interview Invitation
Dear [Interviewer's Name],
I wanted to express my gratitude for extending an invitation to interview for the [Position] role at [Company Name]. I appreciate the time and effort you and your team took to consider my application.
Unfortunately, after careful consideration, I regret to inform you that I will be unable to attend the interview scheduled for [Interview Date and Time]. [Optional: You can provide a brief explanation for not being able to attend, e.g., "due to unforeseen personal circumstances" or "because of a prior commitment"].
Please know that I am still very interested in the opportunity and would like to be considered for the position. If there's any possibility of rescheduling the interview or if you'd like to move forward with the application process, I'd be more than happy to discuss further.
Thank you again for your understanding, and I wish the company all the best in finding the right candidate for the role.
Best regards,
[Your Name]
Additional Tips:
- Be prompt: Respond to the interview invitation as soon as possible, ideally within 24 hours.
- Be polite and professional: Use a professional tone and language throughout the email.
- Keep it brief: Keep the email concise and to the point. Avoid lengthy explanations or excuses.
- Show interest: Reiterate your interest in the position and the company to maintain a positive tone.
- Offer alternatives: If you're unable to attend the interview, suggest alternative options, such as a phone or video interview, to demonstrate your enthusiasm for the role.
Remember to customize the email to fit your personal style and circumstances. Good luck!