How to send an enquiry mail to universities abroad
Sending an enquiry email to universities abroad is a crucial step in the process of applying to study abroad. Here's a step-by-step guide to help you craft a professional and effective email:
Before you start:
- Research the university: Make sure you have chosen the right university and program for your interests and qualifications.
- Review the university's website: Familiarize yourself with the university's admission requirements, application process, and contact information.
- Prepare your questions: Think about the questions you want to ask the university, such as program details, admission requirements, scholarships, and more.
The Enquiry Email:
- Subject Line: Keep the subject line concise and informative. For example, "Enquiry about [Program Name] at [University Name]".
- Introduction: Start with a formal greeting, introducing yourself and stating the purpose of your email.
- Body: Clearly state your questions or concerns about the program, university, or admission process. Be specific and avoid asking too many questions at once.
- Relevant Information: Include any relevant information that may be helpful, such as your academic background, test scores (e.g., TOEFL, IELTS), or work experience.
- Closing: Express your interest in the program and thank the university for their time and consideration.
- Signature: Include your full name, email address, and phone number (if you're comfortable sharing it).
Example Enquiry Email:
Subject: Enquiry about Master's in Business Administration at University of [University Name]
Dear Admissions Team,
I am writing to express my interest in the Master's in Business Administration program at the University of [University Name]. I am a [Degree Level, e.g., undergraduate] student from [Your Country] with a strong academic background in [Relevant Field].
I am particularly interested in the program because of its [Specific aspect of the program that interests you, e.g., international business, entrepreneurship]. I would like to know more about the program's curriculum, admission requirements, and scholarship opportunities.
Could you please provide me with information on the following:
- Program duration and structure
- Admission requirements, including language proficiency tests
- Scholarship opportunities and deadlines
- Any additional requirements, such as a personal statement or letters of recommendation
I would appreciate any guidance you can offer on the application process and any additional information you think would be helpful.
Thank you for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your Name] [Your Email Address] [Your Phone Number (optional)]
Tips:
- Keep your email concise and to the point.
- Proofread your email for grammar and spelling errors.
- Use a professional tone and format.
- Be respectful and polite in your email.
- Follow up with a phone call or another email if you don't receive a response within a few days.
By following these guidelines, you'll be well on your way to crafting a effective enquiry email that will help you get the information you need to make an informed decision about your study abroad plans.