How to send consent letter request mail to auditor
Here's a sample template and guidelines to help you draft a consent letter request mail to an auditor:
Purpose: To obtain consent from the auditor to conduct an audit or review of your organization's financial records.
Sample Template:
[Your Organization's Letterhead or Your Name and Address] [City, State, ZIP] [Email Address] [Date]
[Auditor's Name] [Auditor's Firm] [Auditor's Address] [City, State, ZIP]
Dear [Auditor's Name],
Re: Request for Consent to Conduct Audit/Review
We are writing to request your consent to conduct an audit or review of our organization's financial records. As part of our [annual/quarterly] financial reporting requirements, we are required to engage an independent auditor to verify the accuracy and completeness of our financial statements.
We have selected your firm, [Auditor's Firm], to conduct this audit/review, and we believe that your expertise and professionalism will be invaluable in ensuring the integrity of our financial reporting. In order to proceed with the audit/review, we need to obtain your consent to access our financial records and to perform the necessary procedures to complete the audit/review.
The scope of the audit/review will include [briefly describe the scope of the audit/review, e.g., review of financial statements, examination of accounting records, etc.]. We estimate that the audit/review will take approximately [number] days to complete, and we anticipate that it will require access to our financial records, including [list specific records or documents that will be required].
We would like to request your consent to conduct the audit/review on the following dates: [list specific dates or a range of dates]. If these dates are not convenient for you, please let us know and we will work together to schedule an alternative date.
Please find attached a copy of the audit/review engagement letter, which outlines the terms and conditions of the engagement. We would appreciate it if you could sign and return one copy of the engagement letter to us by [date] to confirm your consent to conduct the audit/review.
If you have any questions or concerns regarding the audit/review, please do not hesitate to contact us. We look forward to your prompt response and to working with you to complete the audit/review.
Thank you for your time and consideration.
Sincerely,
[Your Name] [Your Title] [Your Organization]
Guidelines:
- Use a formal tone: The letter should be written in a formal and professional tone, using proper grammar and spelling.
- Clearly state the purpose: The purpose of the letter should be clearly stated, i.e., to request consent to conduct an audit or review of your organization's financial records.
- Provide details: Provide details about the scope of the audit/review, including the specific records or documents that will be required.
- Include the engagement letter: Attach a copy of the audit/review engagement letter, which outlines the terms and conditions of the engagement.
- Specify the dates: Specify the dates when you would like the audit/review to take place, and be flexible if the auditor is unable to accommodate these dates.
- Proofread: Carefully proofread the letter to ensure that it is free of errors and typos.
- Send via certified mail: Consider sending the letter via certified mail to ensure that the auditor receives it and to provide proof of delivery.
Remember to customize the template to fit your organization's specific needs and circumstances.