How to send consultancy contract mail format

Here is a sample format for a consultancy contract email:

Subject: Consultancy Contract for [Project/Service]

Dear [Client's Name],

I hope this email finds you well. As we discussed earlier, I am pleased to provide you with a consultancy contract for the [Project/Service] we agreed upon. Below is a summary of the terms and conditions of our agreement.

Consultancy Services:

• The consultancy services to be provided by [Your Company Name] are outlined in the attached scope of work document.
• The services will commence on [Start Date] and will be completed by [End Date].

Fees and Payment Terms:

• The total consultancy fee for the project is [Total Fee], which will be paid in [Number] installments of [Installment Amount] each.
• The payment schedule is as follows:
  • [Installment 1]: [Payment Date 1]
  • [Installment 2]: [Payment Date 2] +...
  • [Installment [Number]]: [Payment Date [Number]]
• A deposit of [Deposit Amount] is required to secure the booking, which will be deducted from the total fee.

Deliverables:

• The consultancy services will result in the delivery of the following deliverables:
  • [Deliverable 1]
  • [Deliverable 2] +...
  • [Deliverable [Number]]

Confidentiality and Intellectual Property:

• Both parties agree to keep all information and materials exchanged during the consultancy confidential and not to disclose them to any third party without the prior written consent of the other party.
• The consultancy services and all deliverables will be the intellectual property of [Your Company Name], and the client will not use or reproduce them without the prior written consent of [Your Company Name].

Termination:

• Either party may terminate this agreement by giving [Number] days' written notice to the other party.
• In the event of termination, the client will pay [Your Company Name] for all work completed up to the date of termination.

Governing Law and Dispute Resolution:

• This agreement will be governed by and construed in accordance with the laws of [Country/State].
• Any disputes arising out of or related to this agreement will be resolved through [Dispute Resolution Process].

Acceptance:

• By signing and returning a copy of this agreement, the client acknowledges that they have read, understood, and agreed to the terms and conditions outlined above.

Acceptance Form:

Please find attached a copy of this agreement, which includes an acceptance form. Please sign and return the acceptance form to confirm your agreement to the terms and conditions outlined above.

Contact Information:

If you have any questions or concerns regarding this agreement, please do not hesitate to contact me at [Your Email Address] or [Your Phone Number].

Thank you for your business, and I look forward to working with you.

Best regards,

[Your Name] [Your Company Name] [Your Email Address] [Your Phone Number]

Acceptance Form:

I, [Client's Name], hereby accept the terms and conditions outlined in this consultancy contract and agree to the services and deliverables as outlined above.

Signature: __ Date: __

Please note that this is just a sample format, and you should modify it to fit your specific needs and circumstances. It's also a good idea to have a lawyer review the contract before sending it to the client.