How to send mail for a job

Sending a mail for a job application is a crucial step in the job search process. Here's a step-by-step guide to help you send a professional and effective mail:

Before You Start

  1. Tailor your resume and cover letter: Make sure your resume and cover letter are tailored to the specific job you're applying for.
  2. Use a professional email address: Use a professional email address as your sender's email address.
  3. Use a clear and concise subject line: Use a clear and concise subject line that includes the job title and your name.

The Mail Structure

  1. Introduction: Start with a formal introduction that includes your name, address, and contact information.
  2. Body: Write a brief summary of your qualifications and how they align with the job requirements. Highlight your achievements and relevant experience.
  3. Closing: End with a professional closing, such as "Sincerely" or "Best regards".
  4. Signature: Sign your name above your printed name.

The Mail Content

  1. Job title and reference number: Include the job title and reference number (if provided) in the subject line and the body of the mail.
  2. Summary of qualifications: Highlight your relevant skills, experience, and achievements that align with the job requirements.
  3. Expression of interest: Express your enthusiasm for the job and the company, and explain why you're a good fit for the role.
  4. Call to action: Include a call to action, such as requesting an interview or discussing your application further.

The Mail Format

  1. Font and size: Use a standard font, such as Arial or Calibri, in size 11 or 12 points.
  2. Spacing: Use a single space between paragraphs and a double space between sections.
  3. Length: Keep your mail concise and to the point, ideally no more than one page.

The Mail Sending

  1. Email: Send your mail as an email attachment in PDF or Word format.
  2. Hard copy: If required, send a hard copy of your mail to the employer's address.
  3. Tracking: Use a tracking service, such as USPS or FedEx, to track your mail and ensure it reaches the employer.

Example Mail

Here's an example of a job application mail:

Subject: Application for [Job Title] Reference Number [Reference Number]

Dear [Hiring Manager's Name],

I am excited to apply for the [Job Title] position at [Company Name], as advertised on [Job Board/Source]. With [Number] years of experience in [Industry/Field], I am confident that my skills and qualifications make me an ideal candidate for this role.

As a [Profession/Title], I have developed strong [Skill 1], [Skill 2], and [Skill 3] skills, which I believe would be a valuable asset to your team. My achievements include [Achievement 1], [Achievement 2], and [Achievement 3], which demonstrate my ability to [Desirable Skill or Quality].

I am particularly drawn to [Company Name] because of its [Reason for Interest in Company]. I am excited about the opportunity to contribute to the company's success and learn from its experienced team.

I would welcome the opportunity to discuss my application further and explain in greater detail why I am the ideal candidate for this role. Please do not hesitate to contact me at [Your Email Address] or [Your Phone Number].

Thank you for considering my application. I look forward to the opportunity to discuss this further.

Sincerely,

[Your Name]

Remember to proofread your mail carefully and make sure it is free of errors before sending it. Good luck with your job application!