How to send reference mail to hr

Here's a general outline on how to send a reference mail to an HR:

Before sending the mail:

  1. Get the HR's contact information: Make sure you have the correct email address or contact details of the HR representative.
  2. Prepare your reference: Ensure you have a professional reference letter or a summary of your achievements, skills, and qualifications that you can use as a reference.
  3. Customize the mail: Tailor the mail to the specific job or company you're applying for, highlighting your relevant skills and experiences.

The reference mail structure:

  1. Subject line: Use a clear and concise subject line, e.g., "Reference for [Your Name] - [Job Title] Application"
  2. Introduction: Start with a formal greeting, introducing yourself and stating the purpose of the mail.
  3. Summary of your qualifications: Briefly highlight your relevant skills, experiences, and achievements that align with the job requirements.
  4. Reference letter or summary: Attach or include a reference letter or summary that provides more details about your qualifications and experiences.
  5. Closing: End with a professional closing, thanking the HR representative for their time and consideration.
  6. Contact information: Include your contact information, such as your email address and phone number, in case the HR representative needs to reach out to you.

Example reference mail:

Subject: Reference for John Doe - Marketing Manager Application

Dear [HR Representative's Name],

I am writing to provide a professional reference for my application for the Marketing Manager position at [Company Name]. As a highly motivated and experienced marketing professional, I am confident that my skills and qualifications make me an ideal candidate for this role.

With [Number] years of experience in marketing, I have developed a strong understanding of marketing principles, strategies, and tactics. My achievements include [briefly mention 2-3 significant achievements, e.g., "increased website traffic by 25% through targeted social media campaigns" or "developed and executed a successful product launch strategy that resulted in a 30% increase in sales"].

I have attached a reference letter that provides more details about my qualifications and experiences. I would be happy to discuss my application and qualifications further if you require any additional information.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Best regards,

John Doe [Your Email Address] [Your Phone Number]

Tips:

  1. Keep it concise: Keep your mail brief and to the point, focusing on the most important information.
  2. Use a professional tone: Use a formal and professional tone throughout the mail.
  3. Proofread: Carefully proofread your mail to ensure there are no errors or typos.
  4. Attach relevant documents: Attach your reference letter or summary, as well as any other relevant documents, such as your resume or portfolio.
  5. Follow up: If you don't receive a response within a week or two, consider sending a follow-up mail to inquire about the status of your application.

Remember to customize your mail to the specific job and company you're applying for, and to highlight your unique qualifications and experiences. Good luck!