How to send resignation mail to hr

Here's a sample template you can use as a guide when sending a resignation email to HR:

Subject: Notification of Resignation

Dear [HR Representative's Name],

I am writing to inform you of my decision to resign from my position as [Position] at [Company Name], effective [Date of Last Day of Work].

I appreciate the opportunities I have had while working at [Company Name], and I am grateful for the experience and knowledge gained during my time here. However, I have decided that it is time for me to move on and explore new opportunities.

I will do my best to ensure a smooth transition of my responsibilities and complete any outstanding tasks before my departure. If there is anything specific you would like me to focus on during my remaining time here, please let me know.

I would like to thank you for your support and guidance throughout my tenure. If you have any questions or concerns, please do not hesitate to reach out to me.

Sincerely,

[Your Name]

Additional Tips:

  1. Be professional: Keep the tone of the email professional and respectful.
  2. Include essential details: Make sure to include your position, company name, date of last day of work, and any other relevant details.
  3. Provide adequate notice: Typically, two weeks' notice is standard, but check your employment contract or company policies to confirm.
  4. Offer to assist with the transition: Show your commitment to the company's success by offering to help with the transition process.
  5. Proofread: Double-check for spelling and grammar errors before sending the email.
  6. CC relevant parties: If necessary, CC your manager, team members, or other relevant parties to keep them informed of your resignation.
  7. Keep a copy: Save a copy of the email for your records.

Example Email:

Subject: Notification of Resignation

Dear Sarah, HR Representative,

I am writing to inform you of my decision to resign from my position as Marketing Manager at XYZ Corporation, effective Friday, March 19th.

I appreciate the opportunities I have had while working at XYZ Corporation, and I am grateful for the experience and knowledge gained during my time here. However, I have decided that it is time for me to move on and explore new opportunities.

I will do my best to ensure a smooth transition of my responsibilities and complete any outstanding tasks before my departure. If there is anything specific you would like me to focus on during my remaining time here, please let me know.

I would like to thank you for your support and guidance throughout my tenure. If you have any questions or concerns, please do not hesitate to reach out to me.

Sincerely, John Doe