How to start a commmon mail
A common mail, also known as a formal business letter, typically starts with a formal greeting and introduction. Here's a general outline to help you get started:
- Date: Include the date you are writing the letter. This is usually placed in the top right-hand corner of the page.
- Recipient's address: Write the recipient's address in the format:
- Name
- Title (if applicable)
- Company/Organization
- Street address or PO Box
- City, State, ZIP Code
- Country (if international)
- Salutation: Start with a formal greeting, such as:
- Dear [Recipient's Name]
- To Whom It May Concern
- Dear Sir/Madam
- Introduction: Briefly introduce yourself and state the purpose of the letter. This should be a concise and clear statement of what you want to achieve or discuss.
- Body: The main body of the letter should be divided into paragraphs, each with a clear topic or point. Use a formal tone and avoid using contractions or slang.
- Closing: End the letter with a professional closing, such as:
- Sincerely
- Yours faithfully
- Best regards
- Signature: Sign your name above your printed name.
- Enclosures: If you are including any attachments, such as documents or photos, mention them below your signature.
Here's an example of a common mail:
[Date]
[Recipient's Name] [Title] [Company/Organization] [Street address or PO Box] [City, State, ZIP Code] [Country]
Dear [Recipient's Name],
I am writing to express my interest in the [Position] role at [Company/Organization]. I came across the job posting on [Job Board/Source] and was impressed by the company's mission and values.
With [Number] years of experience in [Industry/Field], I believe I would be a strong fit for this position. My skills and qualifications are outlined in my attached resume.
I would appreciate the opportunity to discuss my application and how I can contribute to the company's success. Please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].
Thank you for considering my application.
Sincerely,
[Your Name]
[Your Printed Name]
Enclosures: Resume
Remember to proofread your letter carefully to ensure it is free of errors and effectively communicates your message.