How to start a commmon mail

A common mail, also known as a formal business letter, typically starts with a formal greeting and introduction. Here's a general outline to help you get started:

  1. Date: Include the date you are writing the letter. This is usually placed in the top right-hand corner of the page.
  2. Recipient's address: Write the recipient's address in the format:
    • Name
    • Title (if applicable)
    • Company/Organization
    • Street address or PO Box
    • City, State, ZIP Code
    • Country (if international)
  3. Salutation: Start with a formal greeting, such as:
    • Dear [Recipient's Name]
    • To Whom It May Concern
    • Dear Sir/Madam
  4. Introduction: Briefly introduce yourself and state the purpose of the letter. This should be a concise and clear statement of what you want to achieve or discuss.
  5. Body: The main body of the letter should be divided into paragraphs, each with a clear topic or point. Use a formal tone and avoid using contractions or slang.
  6. Closing: End the letter with a professional closing, such as:
    • Sincerely
    • Yours faithfully
    • Best regards
  7. Signature: Sign your name above your printed name.
  8. Enclosures: If you are including any attachments, such as documents or photos, mention them below your signature.

Here's an example of a common mail:

[Date]

[Recipient's Name] [Title] [Company/Organization] [Street address or PO Box] [City, State, ZIP Code] [Country]

Dear [Recipient's Name],

I am writing to express my interest in the [Position] role at [Company/Organization]. I came across the job posting on [Job Board/Source] and was impressed by the company's mission and values.

With [Number] years of experience in [Industry/Field], I believe I would be a strong fit for this position. My skills and qualifications are outlined in my attached resume.

I would appreciate the opportunity to discuss my application and how I can contribute to the company's success. Please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Thank you for considering my application.

Sincerely,

[Your Name]

[Your Printed Name]

Enclosures: Resume

Remember to proofread your letter carefully to ensure it is free of errors and effectively communicates your message.