How to use a mail template in outlook 2010
Using a mail template in Outlook 2010 can save you time and effort when sending repetitive emails. Here's a step-by-step guide on how to use a mail template in Outlook 2010:
Create a Mail Template
- Open Outlook 2010 and create a new email message by clicking on the "New E-mail" button in the Home tab.
- Compose the email as you normally would, including the subject, body, and any attachments you need.
- Once you've finished composing the email, click on the "Save As" button in the "Move" group of the "Home" tab.
- In the "Save As" dialog box, select "Outlook Template" (.oft) as the file type.
- Choose a location to save the template, such as your desktop or a folder in your Documents library.
- Name the template (e.g., "Meeting Invitation") and click "Save".
Use a Mail Template
- To use a mail template, open Outlook 2010 and click on the "New E-mail" button in the Home tab.
- In the "New Message" window, click on the "Templates" button in the "Move" group of the "Home" tab.
- In the "Templates" dialog box, navigate to the location where you saved your template (e.g., your desktop or Documents library).
- Select the template you want to use and click "OK".
- The template will be inserted into the email message, and you can modify it as needed.
- Click "Send" to send the email using the template.
Tips and Variations
- You can also use the "Quick Steps" feature in Outlook 2010 to create a template. To do this, go to the "Home" tab, click on the "Quick Steps" button, and then click on "Create New Quick Step".
- You can also use a mail template to send emails to multiple recipients. Simply select the recipients in the "To" field, and then use the template as described above.
- If you want to use a template for a specific type of email, such as a meeting invitation or a follow-up email, you can create a template with a specific subject line or body text.
- You can also use templates to send emails with attachments. Simply add the attachments to the template before saving it.