How to use a mail template in outlook 2010

Using a mail template in Outlook 2010 can save you time and effort when sending repetitive emails. Here's a step-by-step guide on how to use a mail template in Outlook 2010:

Create a Mail Template

  1. Open Outlook 2010 and create a new email message by clicking on the "New E-mail" button in the Home tab.
  2. Compose the email as you normally would, including the subject, body, and any attachments you need.
  3. Once you've finished composing the email, click on the "Save As" button in the "Move" group of the "Home" tab.
  4. In the "Save As" dialog box, select "Outlook Template" (.oft) as the file type.
  5. Choose a location to save the template, such as your desktop or a folder in your Documents library.
  6. Name the template (e.g., "Meeting Invitation") and click "Save".

Use a Mail Template

  1. To use a mail template, open Outlook 2010 and click on the "New E-mail" button in the Home tab.
  2. In the "New Message" window, click on the "Templates" button in the "Move" group of the "Home" tab.
  3. In the "Templates" dialog box, navigate to the location where you saved your template (e.g., your desktop or Documents library).
  4. Select the template you want to use and click "OK".
  5. The template will be inserted into the email message, and you can modify it as needed.
  6. Click "Send" to send the email using the template.

Tips and Variations