How to use mail merge in outlook 2010 from excel

Mail merge in Outlook 2010 allows you to send personalized emails to a group of recipients using data from an Excel spreadsheet. Here's a step-by-step guide on how to use mail merge in Outlook 2010 from Excel:

Prerequisites:

  1. You have Outlook 2010 installed on your computer.
  2. You have an Excel spreadsheet with the data you want to use for the mail merge.
  3. The Excel spreadsheet should have the following columns:
    • Email address (or a column with the recipient's email addresses)
    • First name (or a column with the recipient's first names)
    • Last name (or a column with the recipient's last names)
    • Any other columns you want to use for personalization (e.g., company name, job title, etc.)

Step 1: Create a new email in Outlook

  1. Open Outlook 2010 and click on the "New Email" button in the Home tab.
  2. In the "To" field, enter the email address of the first recipient (you can use the "To" field to enter multiple recipients, separated by semicolons).

Step 2: Set up the mail merge

  1. Click on the "Insert" tab in the ribbon.
  2. Click on the "Quick Parts" button in the "Text" group.
  3. Select "Mail Merge" from the drop-down menu.
  4. In the "Mail Merge" dialog box, select "Use an existing list" and then click "Browse" to locate your Excel spreadsheet.
  5. Select the Excel spreadsheet and click "Open".
  6. In the "Select Table" dialog box, select the worksheet that contains the data you want to use for the mail merge.
  7. Click "OK" to close the dialog box.

Step 3: Map the fields

  1. In the "Mail Merge" dialog box, click on the "Map Fields" button.
  2. In the "Map Fields" dialog box, select the columns from your Excel spreadsheet that you want to use for personalization.
  3. Map the fields to the corresponding fields in the email template (e.g., "First Name" to "Recipient's First Name", etc.).
  4. Click "OK" to close the dialog box.

Step 4: Create the email template

  1. In the "Mail Merge" dialog box, click on the "Create" button.
  2. In the "Create Email" dialog box, select the email template you want to use (or create a new one).
  3. In the email template, use the merge fields (e.g., "Recipient's First Name", "Recipient's Last Name", etc.) to personalize the email.
  4. Click "OK" to close the dialog box.

Step 5: Send the emails

  1. Click on the "Send" button to send the emails to the recipients.
  2. Outlook will use the data from your Excel spreadsheet to populate the merge fields and send personalized emails to each recipient.

Tips and Variations: