How to write a mail after interview
Writing a thank-you email or letter after an interview is a crucial step in the job application process. It shows your appreciation for the interviewer's time, reiterates your interest in the position, and helps keep you top of mind for the hiring manager. Here's a guide on how to write a great follow-up email:
When to send the email:
- Send the email within 24 hours of the interview, while the conversation is still fresh in the interviewer's mind.
- Make sure you're not sending it too late, as this might give the impression that you're not enthusiastic about the opportunity.
What to include:
- Start with a greeting: Address the interviewer by their name, if you know it. If not, use a generic greeting like "Dear Hiring Manager."
- Express gratitude: Thank the interviewer for their time and the opportunity to discuss the position.
- Reiterate interest: Reaffirm your interest in the role and the company.
- Highlight a key takeaway: Mention something you learned or a key point you took away from the conversation.
- Close with a call-to-action: Express your enthusiasm for the next steps and your eagerness to hear from them soon.
- Sign off: End with a professional closing, such as "Best regards" or "Sincerely."
Example email:
Subject: Thank you for the opportunity to interview
Dear [Interviewer's Name],
I wanted to express my sincere gratitude for taking the time to speak with me yesterday about the [Position] role at [Company]. I truly appreciated the opportunity to learn more about the position and your team's work.
After our conversation, I'm even more confident that this is a company I would be proud to work for, and I'm excited about the possibility of contributing to its success. I was particularly impressed by [something you learned or a key point you took away from the conversation].
Once again, thank you for your time and consideration. I'm looking forward to hearing from you soon and learning about the next steps in the process.
Best regards,
[Your Name]
Tips and variations:
- If you're sending a follow-up email to multiple interviewers, you can customize the email for each person, addressing them by name and referencing specific topics you discussed.
- If you're sending a follow-up email to a panel interview, you can address the email to the entire panel or to the person who led the discussion.
- If you're sending a follow-up email to a phone or video interview, you can keep the tone more casual, but still maintain a professional tone.
- Consider sending a handwritten note or a LinkedIn connection request in addition to the email, to further demonstrate your enthusiasm and professionalism.
Remember, the key is to be sincere, professional, and timely in your follow-up email. It's a great way to leave a positive impression and increase your chances of moving forward in the hiring process.