How to write a mail for replacement of laptop

Here's a sample email template you can use as a guide to write a request for replacement of a laptop:

Subject: Request for Replacement of Laptop

Dear [Recipient's Name]

I am writing to request a replacement for my laptop, [Laptop Model], which has been experiencing [briefly mention the issue, e.g. "technical difficulties" or "physical damage"]. The laptop was issued to me on [Date of Issue] and has been my primary device for [briefly mention the purpose, e.g. "work" or "education"].

Unfortunately, despite my best efforts to troubleshoot and repair the issue, I have been unable to resolve the problem and the laptop is no longer functional. I have attached a detailed description of the issue and any relevant documentation to support my request.

I would greatly appreciate it if you could arrange for a replacement laptop to be issued to me as soon as possible. If there are any additional steps I need to take or information I need to provide, please let me know.

Details of the issue:

• [Mention the specific issue, e.g. "the screen is cracked" or "the keyboard is malfunctioning"]
• [Provide any relevant error messages or symptoms]

Additional information:

• [Mention any relevant details, e.g. "I have tried to restart the laptop multiple times" or "I have checked for updates and drivers"]
• [Attach any relevant documentation, e.g. repair records or warranty information]

Request:

I respectfully request that you consider replacing my laptop with a new one or repairing the existing one as soon as possible. I would appreciate it if you could also provide a timeline for when I can expect the replacement to be ready.

Thank you for your prompt attention to this matter. If you require any additional information or would like to discuss this further, please do not hesitate to contact me.

Sincerely,

[Your Name]

Attachments:

• [Attach any relevant documentation, e.g. repair records or warranty information]

Remember to customize the email to fit your specific situation and needs. Also, be sure to proofread your email for grammar and spelling errors before sending it.