How to write a mail for tds certificate

Here's a sample format for writing a mail to request a TDS (Tax Deducted at Source) certificate:

Subject: Request for TDS Certificate for [Financial Year/Quarter]

Dear [Name of the Authority/Person],

I am writing to request a TDS certificate for the financial year [Financial Year] or quarter [Quarter] as per the provisions of the Income-tax Act, 1961.

Details of the payment:

• Name of the payer: [Your Name/Company Name]
• PAN: [Your PAN Number]
• Amount paid: [Amount paid]
• Date of payment: [Date of payment]
• TDS deducted: [Percentage of TDS deducted]

Request for TDS Certificate:

I kindly request you to issue a TDS certificate in the prescribed format (Form 16/16A) for the above-mentioned payment. The certificate should include the following details:

• Name and PAN of the payer
• Name and PAN of the deductee (if applicable)
• Amount paid
• TDS deducted
• Date of payment
• Quarter/Financial Year for which the payment was made

Contact Information:

If you require any additional information or clarification, please feel free to contact me at:

• Email: [Your Email ID]
• Phone: [Your Phone Number]
• Address: [Your Address]

Acknowledgement:

Please acknowledge receipt of this request and confirm the expected date of issuance of the TDS certificate.

Thank you for your prompt attention to this matter.

Sincerely,

[Your Name] [Your Signature]

Note:

• Make sure to include all the necessary details and information required for the TDS certificate.
• You can modify the format as per your specific requirements.
• Keep a copy of the mail for your records.
• If you are requesting a TDS certificate for a company, you may need to include additional information such as the company's registration number, etc.

Remember to send the mail to the correct authority, such as the bank, employer, or any other entity that has deducted TDS on your behalf.