How to write a mail in outlook

Writing an email in Outlook is a straightforward process. Here's a step-by-step guide:

Method 1: Composing a New Email

1. Open Outlook and click on the "New Email" button in the Home tab or press the keyboard shortcut "Ctrl + Shift + E".
2. In the "To" field, enter the email address of the recipient(s). You can also select contacts from your address book or use the "To" field's dropdown menu to find recent recipients.
3. In the "Subject" field, enter a brief summary of the email's content.
4. In the main body of the email, type your message. You can format the text using the various buttons and tools in the ribbon, such as bold, italic, and font size.
5. You can also attach files to the email by clicking on the "Attach File" button in the ribbon or by dragging and dropping files from your computer into the email body.
6. Once you've finished writing the email, click on the "Send" button in the ribbon or press the keyboard shortcut "Ctrl + Enter".

Method 2: Using the Quick Steps Feature

1. Open Outlook and click on the "New Email" button in the Home tab or press the keyboard shortcut "Ctrl + Shift + E".
2. In the "To" field, enter the email address of the recipient(s).
3. In the "Subject" field, enter a brief summary of the email's content.
4. Click on the "Quick Steps" button in the ribbon and select a pre-defined email template or a saved email template.
5. Fill in the required information in the template, such as the recipient's name and email address.
6. Click on the "Send" button in the ribbon or press the keyboard shortcut "Ctrl + Enter".

Additional Tips

• You can use the "Scheduling Assistant" feature to schedule an email to be sent at a later time.
• You can use the "Rules" feature to automatically forward or delete emails based on specific criteria.
• You can use the "Signatures" feature to add a signature to your emails.
• You can use the "Format Text" feature to format the text in your email, such as changing the font, size, and color.