How to write a mail to reject an offer
Here is an example of how to write a polite and professional email to reject an offer:
Subject: Declining Offer for [Position/Opportunity]
Dear [Hiring Manager's Name],
I wanted to express my gratitude for extending the offer to me for the [Position] role at [Company]. I appreciate the time and effort you and your team took to consider my application, and I'm honored to have been selected as a finalist for the position.
After careful consideration, I regret to inform you that I have decided to decline the offer. [Optional: You can provide a brief explanation for declining the offer, but be cautious not to burn any bridges. For example, you could say "I have decided to pursue another opportunity that aligns more closely with my long-term career goals" or "I have decided to stay in my current role for the time being."]
Please know that my decision is not a reflection on the company or the role, but rather a personal decision that aligns with my current priorities. I appreciate the opportunity to have learned more about [Company] and the [Position] role, and I wish the company continued success in the future.
Thank you again for the offer, and I wish you the best in finding a suitable candidate for the position.
Best regards,
[Your Name]
Some tips to keep in mind when writing a rejection email:
- Be prompt: Respond to the offer as soon as possible to show respect for the hiring manager's time.
- Be polite: Use a professional tone and language to express your gratitude and regret.
- Be brief: Keep the email concise and to the point. Avoid lengthy explanations or negative comments.
- Be professional: Avoid making negative comments about the company or the role.
- Keep it confidential: If you're declining an offer due to another opportunity, you don't need to disclose the details. Simply state that you're pursuing another opportunity.
Remember to proofread your email carefully before sending it to ensure that it is free of errors and conveys your message professionally.