How to write leave mail for office
Here is a sample template for writing a leave mail for an office:
Subject: Notification of Leave
Dear [Manager's Name],
I am writing to inform you that I will be taking [number] days of leave from [start date] to [end date]. The reason for my leave is [briefly mention the reason, e.g. personal/family emergency, illness, vacation, etc.].
I have made necessary arrangements to ensure that my work is covered during my absence. [Mention any arrangements you have made, e.g. delegating tasks to colleagues, completing tasks before leaving, etc.].
If there are any urgent matters that arise during my leave, please do not hesitate to contact [name of colleague or backup contact].
I will be available by email if anything urgent comes up while I am away.
Thank you for your understanding and approval.
Sincerely,
[Your Name]
Additional Tips:
- Be clear and concise: State the dates of your leave and the reason for your absence.
- Provide advance notice: Try to give your manager as much notice as possible, ideally 2-3 weeks in advance.
- Offer solutions: Show that you have thought about how your work will be covered during your absence and offer solutions.
- Be respectful: Use a professional tone and language, and express gratitude for your manager's understanding.
- Keep it brief: Keep your leave mail to one page or less.
Here is an example of a leave mail:
Subject: Notification of Leave
Dear John,
I am writing to inform you that I will be taking 5 days of leave from March 15th to March 19th. The reason for my leave is a family emergency.
I have made arrangements to ensure that my tasks are completed before I leave, and my colleague, Jane, will be covering my responsibilities during my absence.
If there are any urgent matters that arise during my leave, please do not hesitate to contact Jane.
I will be available by email if anything urgent comes up while I am away.
Thank you for your understanding and approval.
Sincerely,
Emily