How to write mail if you dont know the sender
The age-old problem of writing a letter or email without knowing the sender's identity!
While it's not ideal to write a letter or email without knowing the sender's identity, there are some situations where it might be necessary. Here are some tips to help you write a polite and professional response:
For a letter:
- Start with a formal greeting: Begin your letter with a formal greeting, such as "Dear Sir/Madam" or "To Whom It May Concern."
- Acknowledge the sender's anonymity: You can mention that you're not aware of the sender's identity, but still appreciate their interest in contacting you. For example: "I am writing in response to your letter, although I am not aware of your identity."
- Focus on the content: Since you don't know the sender's identity, focus on the content of the letter and respond accordingly. Avoid asking personal questions or making assumptions about the sender's identity.
- End with a professional closing: Close your letter with a professional closing, such as "Sincerely" or "Yours faithfully."
For an email:
- Use a generic greeting: Start your email with a generic greeting, such as "Hello" or "Dear Sir/Madam."
- Acknowledge the sender's anonymity: You can mention that you're not aware of the sender's identity, but still appreciate their interest in contacting you. For example: "I am writing in response to your email, although I am not aware of your identity."
- Focus on the content: Since you don't know the sender's identity, focus on the content of the email and respond accordingly. Avoid asking personal questions or making assumptions about the sender's identity.
- End with a professional closing: Close your email with a professional closing, such as "Best regards" or "Sincerely."
Example responses:
Letter:
Dear Sir/Madam,
I am writing in response to your letter, although I am not aware of your identity. I appreciate your interest in contacting me and would like to respond to your concerns.
[Insert your response to the letter]
Sincerely, [Your Name]
Email:
Subject: Re: [Subject of the email]
Hello,
I am writing in response to your email, although I am not aware of your identity. I appreciate your interest in contacting me and would like to respond to your concerns.
[Insert your response to the email]
Best regards, [Your Name]
Remember to always be professional and courteous in your response, even if you don't know the sender's identity.