How to write mail if you dont know the sender

The age-old problem of writing a letter or email without knowing the sender's identity!

While it's not ideal to write a letter or email without knowing the sender's identity, there are some situations where it might be necessary. Here are some tips to help you write a polite and professional response:

For a letter:

  1. Start with a formal greeting: Begin your letter with a formal greeting, such as "Dear Sir/Madam" or "To Whom It May Concern."
  2. Acknowledge the sender's anonymity: You can mention that you're not aware of the sender's identity, but still appreciate their interest in contacting you. For example: "I am writing in response to your letter, although I am not aware of your identity."
  3. Focus on the content: Since you don't know the sender's identity, focus on the content of the letter and respond accordingly. Avoid asking personal questions or making assumptions about the sender's identity.
  4. End with a professional closing: Close your letter with a professional closing, such as "Sincerely" or "Yours faithfully."

For an email:

  1. Use a generic greeting: Start your email with a generic greeting, such as "Hello" or "Dear Sir/Madam."
  2. Acknowledge the sender's anonymity: You can mention that you're not aware of the sender's identity, but still appreciate their interest in contacting you. For example: "I am writing in response to your email, although I am not aware of your identity."
  3. Focus on the content: Since you don't know the sender's identity, focus on the content of the email and respond accordingly. Avoid asking personal questions or making assumptions about the sender's identity.
  4. End with a professional closing: Close your email with a professional closing, such as "Best regards" or "Sincerely."

Example responses:

Letter:

Dear Sir/Madam,

I am writing in response to your letter, although I am not aware of your identity. I appreciate your interest in contacting me and would like to respond to your concerns.

[Insert your response to the letter]

Sincerely, [Your Name]

Email:

Subject: Re: [Subject of the email]

Hello,

I am writing in response to your email, although I am not aware of your identity. I appreciate your interest in contacting me and would like to respond to your concerns.

[Insert your response to the email]

Best regards, [Your Name]

Remember to always be professional and courteous in your response, even if you don't know the sender's identity.