Mail box full in outlook

The frustration of a full mailbox in Outlook!

Here are some steps to help you free up space and manage your mailbox:

Check your mailbox size

  1. Open Outlook and go to the "File" menu.
  2. Click on "Info" and then "Account Settings".
  3. Click on "Data Files" and select the mailbox you want to check.
  4. Look for the "Size" column, which will show you the total size of your mailbox.

Delete unnecessary emails

  1. Use the "Search" function to find and delete large or unnecessary emails.
  2. Use the "Quick Steps" feature to quickly delete or move multiple emails at once.
  3. Consider using the "Clean Up" feature to automatically delete duplicate or redundant emails.

Empty the "Deleted Items" folder

  1. Go to the "Deleted Items" folder and select all emails (Ctrl+A).
  2. Right-click and select "Empty Folder" to permanently delete the emails.

Compact your mailbox

  1. Go to the "File" menu and click on "Info".
  2. Click on "Account Settings" and then "Data Files".
  3. Select the mailbox you want to compact and click on "Compact Now".

Consider upgrading your mailbox size

If you're consistently running out of space, you may need to upgrade your mailbox size. Contact your email administrator or IT department to see if this is an option.

Tips to prevent mailbox fullness in the future

  1. Regularly clean out your inbox and delete unnecessary emails.
  2. Use filters and rules to automatically sort and delete emails.
  3. Consider using a third-party email client or service that offers more storage space.
  4. Be mindful of the size of attachments you send and receive.

By following these steps, you should be able to free up space in your Outlook mailbox and prevent future fullness.