Mail merge excel to gmail

A great combination!

To send a mail merge from Excel to Gmail, you'll need to use a combination of Excel's built-in features and a third-party add-in or script. Here's a step-by-step guide to help you achieve this:

Method 1: Using Excel's built-in features and Gmail's SMTP server

  1. Create a mail merge template in Excel using the MAILTO function. This function allows you to send an email from within Excel.
  2. Set up your Gmail account as the SMTP server in Excel. You can do this by going to File > Options > Advanced and entering your Gmail account credentials.
  3. Use the MAILTO function to send the email. For example: =MAILTO("[email protected]", "Subject", "Body")
  4. Use the CONCATENATE function to combine the recipient's email address with the subject and body of the email.
  5. Use the VLOOKUP function to retrieve the recipient's email address from a separate column in your Excel sheet.
  6. Use the INDEX and MATCH functions to retrieve the recipient's name and other relevant information from a separate column in your Excel sheet.
  7. Use the SUBSTITUTE function to replace any special characters in the recipient's email address with the correct characters.

Here's an example formula that combines all the above steps:

=MAILTO(VLOOKUP(A2, recipients, 2, FALSE), "Hello " & INDEX(recipients, MATCH(A2, recipients, 0), 1) & ", this is a test email.", "Test Email")

Method 2: Using a third-party add-in or script

  1. Install a third-party add-in like Gmail Add-in or Send Email from the Excel store.
  2. Configure the add-in to connect to your Gmail account.
  3. Use the add-in's interface to create a mail merge template. The add-in will allow you to select the recipients, subject, and body of the email.
  4. Use the add-in's scripting feature to automate the mail merge process. You can write a script using VBA or a programming language like Python or JavaScript.

Here's an example script using VBA:

Sub SendEmail()
    Dim olApp As Object
    Dim olMail As Object
    Dim recipients As Range
    Dim subject As String
    Dim body As String

    Set olApp = CreateObject("Outlook.Application")
    Set olMail = olApp.CreateItem(0)

    Set recipients = Range("A:A") ' assume recipients are in column A
    subject = "Hello " & recipients(1).Value & ", this is a test email."
    body = "This is a test email."

    For Each recipient In recipients
        olMail.To = recipient.Value
        olMail.Subject = subject
        olMail.Body = body
        olMail.Send
    Next recipient

    Set olMail = Nothing
    Set olApp = Nothing
End Sub

Method 3: Using a Google Apps Script

  1. Create a new Google Apps Script project.
  2. Use the GmailApp service to send emails.
  3. Use the PropertiesService to store the recipients, subject, and body of the email.
  4. Use the ScriptDb service to retrieve the recipients, subject, and body of the email from a Google Sheets spreadsheet.

Here's an example script:

function sendEmail() {
  var recipients = PropertiesService.getUserProperties().getProperty("recipients");
  var subject = PropertiesService.getUserProperties().getProperty("subject");
  var body = PropertiesService.getUserProperties().getProperty("body");

  var mailOptions = {
    to: recipients,
    subject: subject,
    body: body
  };

  GmailApp.sendEmail(mailOptions);
}

I hope this helps you achieve your goal of sending a mail merge from Excel to Gmail!