Mail merge from excel to gmail
A great combination!
To perform a mail merge from Excel to Gmail, you'll need to use a combination of Excel's built-in features and a third-party add-on or script. Here's a step-by-step guide to help you achieve this:
Method 1: Using Excel's built-in features and Gmail's API
- Prepare your data in Excel: Create a table in Excel with the following columns:
- Email address
- Name
- Message (optional)
- Create a Gmail API project: Go to the Google Cloud Console, create a new project, and enable the Gmail API.
- Install the Gmail API add-on in Excel: Go to the Excel Add-ins store, search for "Gmail API", and install the add-on.
- Configure the Gmail API add-on: Follow the add-on's instructions to set up your Gmail API credentials and authorize the add-on to access your Gmail account.
- Use the Gmail API add-on in Excel: Use the add-on's functions to send emails from Excel. You can use the
Gmail.SendEmail
function to send a single email or theGmail.SendMultipleEmails
function to send multiple emails.
Method 2: Using a third-party add-on or script
- Install a mail merge add-on: There are several add-ons available that can perform mail merges from Excel to Gmail, such as:
- Mail Merge for Gmail (free)
- Excel Mail Merge (paid)
- AutoEmailer (paid)
- Configure the add-on: Follow the add-on's instructions to set up your Gmail account and configure the add-on.
- Use the add-on: Use the add-on's interface to select your Excel file, choose the columns to use for the mail merge, and specify the email template.
Method 3: Using a VBA script
- Create a VBA script: Open the Visual Basic Editor in Excel (Alt + F11) and create a new module.
- Write the script: Use the Gmail API's RESTful API to send emails from Excel. You can use the
Set up
function to set up your Gmail API credentials and theSendEmail
function to send an email. - Run the script: Run the script by clicking the "Run" button or by setting up a macro to run automatically.
Here's an example VBA script to get you started:
Sub SendEmails()
Dim gmail As Object
Set gmail = CreateObject("Scripting.FileSystemObject")
' Set up Gmail API credentials
Dim clientId As String
clientId = "YOUR_CLIENT_ID"
Dim clientSecret As String
clientSecret = "YOUR_CLIENT_SECRET"
Dim refreshToken As String
refreshToken = "YOUR_REFRESH_TOKEN"
' Set up email template
Dim emailTemplate As String
emailTemplate = "Hello {name},"
' Loop through each row in the Excel table
Dim row As Range
For Each row In Range("A1:B10").Rows
' Get the email address and name from the row
Dim email As String
email = row.Cells(1).Value
Dim name As String
name = row.Cells(2).Value
' Send the email using the Gmail API
Dim url As String
url = "https://www.googleapis.com/gmail/v1/users/me/messages"
Dim headers As Object
Set headers = CreateObject("Scripting.Dictionary")
headers.Add "Authorization", "Bearer " & refreshToken
headers.Add "Content-Type", "application/json"
Dim body As String
body = "{""raw"": """ & emailTemplate & " {name}"""}"
Dim xmlHttp As Object
Set xmlHttp = CreateObject("MSXML2.XMLHTTP")
xmlHttp.Open "POST", url, False
xmlHttp.setRequestHeader "Content-Type", "application/json"
xmlHttp.send body
' Check if the email was sent successfully
If xmlHttp.Status = 200 Then
MsgBox "Email sent to " & email
Else
MsgBox "Error sending email to " & email
End If
Next row
End Sub
Note: This script uses the Gmail API's RESTful API to send emails. You'll need to set up your Gmail API credentials and replace the placeholders with your own values.
I hope this helps you perform a mail merge from Excel to Gmail!