Mail merge from excel to gmail

A great combination!

To perform a mail merge from Excel to Gmail, you'll need to use a combination of Excel's built-in features and a third-party add-on or script. Here's a step-by-step guide to help you achieve this:

Method 1: Using Excel's built-in features and Gmail's API

  1. Prepare your data in Excel: Create a table in Excel with the following columns:
    • Email address
    • Name
    • Message (optional)
  2. Create a Gmail API project: Go to the Google Cloud Console, create a new project, and enable the Gmail API.
  3. Install the Gmail API add-on in Excel: Go to the Excel Add-ins store, search for "Gmail API", and install the add-on.
  4. Configure the Gmail API add-on: Follow the add-on's instructions to set up your Gmail API credentials and authorize the add-on to access your Gmail account.
  5. Use the Gmail API add-on in Excel: Use the add-on's functions to send emails from Excel. You can use the Gmail.SendEmail function to send a single email or the Gmail.SendMultipleEmails function to send multiple emails.

Method 2: Using a third-party add-on or script

  1. Install a mail merge add-on: There are several add-ons available that can perform mail merges from Excel to Gmail, such as:
    • Mail Merge for Gmail (free)
    • Excel Mail Merge (paid)
    • AutoEmailer (paid)
  2. Configure the add-on: Follow the add-on's instructions to set up your Gmail account and configure the add-on.
  3. Use the add-on: Use the add-on's interface to select your Excel file, choose the columns to use for the mail merge, and specify the email template.

Method 3: Using a VBA script

  1. Create a VBA script: Open the Visual Basic Editor in Excel (Alt + F11) and create a new module.
  2. Write the script: Use the Gmail API's RESTful API to send emails from Excel. You can use the Set up function to set up your Gmail API credentials and the SendEmail function to send an email.
  3. Run the script: Run the script by clicking the "Run" button or by setting up a macro to run automatically.

Here's an example VBA script to get you started:

Sub SendEmails()
    Dim gmail As Object
    Set gmail = CreateObject("Scripting.FileSystemObject")

    ' Set up Gmail API credentials
    Dim clientId As String
    clientId = "YOUR_CLIENT_ID"
    Dim clientSecret As String
    clientSecret = "YOUR_CLIENT_SECRET"
    Dim refreshToken As String
    refreshToken = "YOUR_REFRESH_TOKEN"

    ' Set up email template
    Dim emailTemplate As String
    emailTemplate = "Hello {name},"

    ' Loop through each row in the Excel table
    Dim row As Range
    For Each row In Range("A1:B10").Rows
        ' Get the email address and name from the row
        Dim email As String
        email = row.Cells(1).Value
        Dim name As String
        name = row.Cells(2).Value

        ' Send the email using the Gmail API
        Dim url As String
        url = "https://www.googleapis.com/gmail/v1/users/me/messages"
        Dim headers As Object
        Set headers = CreateObject("Scripting.Dictionary")
        headers.Add "Authorization", "Bearer " & refreshToken
        headers.Add "Content-Type", "application/json"

        Dim body As String
        body = "{""raw"": """ & emailTemplate & " {name}"""}"

        Dim xmlHttp As Object
        Set xmlHttp = CreateObject("MSXML2.XMLHTTP")
        xmlHttp.Open "POST", url, False
        xmlHttp.setRequestHeader "Content-Type", "application/json"
        xmlHttp.send body

        ' Check if the email was sent successfully
        If xmlHttp.Status = 200 Then
            MsgBox "Email sent to " & email
        Else
            MsgBox "Error sending email to " & email
        End If
    Next row
End Sub

Note: This script uses the Gmail API's RESTful API to send emails. You'll need to set up your Gmail API credentials and replace the placeholders with your own values.

I hope this helps you perform a mail merge from Excel to Gmail!