Mail merge from excel to word 2016

A classic!

Mail merge is a powerful feature in Microsoft Word that allows you to combine data from an external source, such as an Excel spreadsheet, with a Word document template to create multiple documents with unique information. Here's a step-by-step guide on how to perform a mail merge from Excel to Word 2016:

Prerequisites:

  1. You have an Excel spreadsheet with the data you want to merge.
  2. You have a Word document template with placeholders for the data.
  3. You have Microsoft Word 2016 installed on your computer.

Step 1: Prepare your Excel spreadsheet

  1. Open your Excel spreadsheet and make sure it's in a format that can be easily imported into Word, such as a table or a list.
  2. Ensure that the data is organized in a way that makes sense for your mail merge. For example, if you're creating a letter, you might have columns for the recipient's name, address, and message.

Step 2: Create a Word document template

  1. Open a new Word document and create a template with placeholders for the data. You can use the "Insert" tab and select "Quick Parts" > "Field" to insert fields for the data.
  2. Use the "Insert" tab and select "Table" to create a table that will hold the data.

Step 3: Set up the mail merge

  1. Go to the "Mailings" tab in the ribbon.
  2. Click on "Select Recipients" and then "Use an Existing List" to select your Excel spreadsheet.
  3. Choose the worksheet that contains the data you want to merge.
  4. Click "OK" to import the data into Word.

Step 4: Map the fields

  1. In the "Mailings" tab, click on "Match Fields" to map the fields in your Excel spreadsheet to the placeholders in your Word document template.
  2. Select the fields in your Excel spreadsheet and match them to the corresponding fields in your Word document template.

Step 5: Merge the data

  1. Click on "Finish & Merge" to merge the data into your Word document template.
  2. Choose whether you want to merge the data into a new document or update an existing document.
  3. Click "OK" to start the merge process.

Step 6: Review and edit the merged documents

  1. Review the merged documents to ensure that the data is accurate and formatted correctly.
  2. Edit any errors or inconsistencies in the merged documents.

That's it! With these steps, you should be able to perform a mail merge from Excel to Word 2016.