Mail merge from excel to word 2016
A classic!
Mail merge is a powerful feature in Microsoft Word that allows you to combine data from an external source, such as an Excel spreadsheet, with a Word document template to create multiple documents with unique information. Here's a step-by-step guide on how to perform a mail merge from Excel to Word 2016:
Prerequisites:
- You have an Excel spreadsheet with the data you want to merge.
- You have a Word document template with placeholders for the data.
- You have Microsoft Word 2016 installed on your computer.
Step 1: Prepare your Excel spreadsheet
- Open your Excel spreadsheet and make sure it's in a format that can be easily imported into Word, such as a table or a list.
- Ensure that the data is organized in a way that makes sense for your mail merge. For example, if you're creating a letter, you might have columns for the recipient's name, address, and message.
Step 2: Create a Word document template
- Open a new Word document and create a template with placeholders for the data. You can use the "Insert" tab and select "Quick Parts" > "Field" to insert fields for the data.
- Use the "Insert" tab and select "Table" to create a table that will hold the data.
Step 3: Set up the mail merge
- Go to the "Mailings" tab in the ribbon.
- Click on "Select Recipients" and then "Use an Existing List" to select your Excel spreadsheet.
- Choose the worksheet that contains the data you want to merge.
- Click "OK" to import the data into Word.
Step 4: Map the fields
- In the "Mailings" tab, click on "Match Fields" to map the fields in your Excel spreadsheet to the placeholders in your Word document template.
- Select the fields in your Excel spreadsheet and match them to the corresponding fields in your Word document template.
Step 5: Merge the data
- Click on "Finish & Merge" to merge the data into your Word document template.
- Choose whether you want to merge the data into a new document or update an existing document.
- Click "OK" to start the merge process.
Step 6: Review and edit the merged documents
- Review the merged documents to ensure that the data is accurate and formatted correctly.
- Edit any errors or inconsistencies in the merged documents.
That's it! With these steps, you should be able to perform a mail merge from Excel to Word 2016.