Mail merge word 2018

Mail merge in Microsoft Word 2018!

Mail merge is a powerful feature in Word that allows you to combine a main document with a data source, such as an Excel spreadsheet or a database, to create multiple personalized documents. Here's a step-by-step guide to help you get started:

Prerequisites:

1. Make sure you have Microsoft Word 2018 installed on your computer.
2. Create a data source (e.g., an Excel spreadsheet or a database) that contains the information you want to use for the mail merge.

Step 1: Create a new document

1. Open Microsoft Word 2018 and create a new document.
2. Type some text to serve as the main document. This will be the template for your mail merge.

Step 2: Set up the data source

1. Open your data source (e.g., Excel spreadsheet or database) and make sure it's in a format that Word can read (e.g., CSV, XML, or SQL).
2. Save the data source to a location on your computer.

Step 3: Create a new mail merge

1. In your Word document, go to the "Mailings" tab in the ribbon.
2. Click on "Start Mail Merge" and select "Step-by-Step Mail Merge Wizard".
3. Follow the wizard's prompts to set up the mail merge:
   • Choose the data source you created in Step 2.
   • Select the fields you want to use for the mail merge (e.g., names, addresses, etc.).
   • Choose the layout for your mail merge (e.g., letters, envelopes, etc.).

Step 4: Insert merge fields

1. In your Word document, place your cursor where you want to insert a merge field.
2. Go to the "Mailings" tab in the ribbon and click on "Insert Merge Field".
3. Select the field you want to insert (e.g., "First Name", "Last Name", etc.).
4. Repeat this process for each field you want to insert.

Step 5: Preview and print

1. Click on the "Preview Results" button to see how your mail merge will look with the data inserted.
2. Make any necessary adjustments to the layout or formatting.
3. When you're satisfied, click on the "Finish & Merge" button to print or save your mail merge documents.

Tips and Variations:

• You can use multiple data sources for a single mail merge.
• You can also use mail merge to create envelopes, labels, and other documents.
• To use a different data source, go to the "Mailings" tab and click on "Select Recipients" to choose a new data source.
• To save your mail merge document, go to "File" > "Save As" and choose a file format (e.g.,.docx,.pdf, etc.).

That's it! With these steps, you should be able to create a mail merge in Microsoft Word 2018.