Out of office mail in outlook

The joys of setting up an Out of Office (OOF) message in Outlook!

Here's a step-by-step guide to help you set up an Out of Office message in Outlook:

Method 1: Setting up an Out of Office message in Outlook Web App

1. Log in to your Outlook Web App account.
2. Click on the gear icon in the top right corner and select "View all Outlook settings."
3. Scroll down to the "Mail" section and click on "Automatic replies."
4. Toggle the switch to "On" to enable automatic replies.
5. Enter your Out of Office message in the "Automatic reply" field. You can use plain text or HTML formatting.
6. Set the start and end dates for your Out of Office period.
7. Click "Save" to save your changes.

Method 2: Setting up an Out of Office message in Outlook Desktop Client

1. Open your Outlook desktop client and go to the "File" menu.
2. Click on "Automatic Replies" (or "Out of Office Assistant" in older versions).
3. Toggle the switch to "On" to enable automatic replies.
4. Enter your Out of Office message in the "Automatic reply" field. You can use plain text or HTML formatting.
5. Set the start and end dates for your Out of Office period.
6. Click "OK" to save your changes.

Tips and Variations

• You can set up multiple Out of Office messages for different periods or occasions.
• You can also set up an Out of Office message to send a reply only to specific senders or groups.
• If you're using Exchange Server, you can set up an Out of Office message to send a reply only to internal or external senders.
• You can use placeholders like %sender% or %message% to include the sender's name and the original message in your Out of Office reply.
• If you're using Outlook on a mobile device, you can set up an Out of Office message through the Outlook app's settings.

Remember to test your Out of Office message before you leave to ensure it's working correctly!