Outlook incoming and outgoing mail server

In Outlook, the incoming and outgoing mail servers are used to send and receive emails. Here's how to set them up:

Incoming Mail Server (IMAP or POP3)

• IMAP (Internet Message Access Protocol): This protocol allows you to access your emails from multiple devices and synchronize your emails across all devices.
• POP3 (Post Office Protocol version 3): This protocol downloads emails from the server to your device and deletes them from the server. This means you can only access your emails on one device at a time.

To set up the incoming mail server in Outlook:

1. Open Outlook and go to File > Account Settings > Account Settings again.
2. Click on Add a new email account and select Manual setup or additional server types.
3. Select Internet Email and click Next.
4. Enter your Incoming mail server (IMAP or POP3) and Username.
5. Click More Settings and enter the Incoming mail server port (usually 143 for IMAP or 110 for POP3).
6. Click OK and then Next.
7. Enter your Outgoing mail server (SMTP) and Username.
8. Click More Settings and enter the Outgoing mail server port (usually 587 or 25).
9. Click OK and then Finish.

Outgoing Mail Server (SMTP)

• The outgoing mail server is used to send emails from your Outlook account.

To set up the outgoing mail server in Outlook:

1. Open Outlook and go to File > Account Settings > Account Settings again.
2. Click on Add a new email account and select Manual setup or additional server types.
3. Select Internet Email and click Next.
4. Enter your Outgoing mail server (SMTP) and Username.
5. Click More Settings and enter the Outgoing mail server port (usually 587 or 25).
6. Click OK and then Next.
7. Click Finish.

Common Mail Server Settings

• Incoming Mail Server: imap.gmail.com (IMAP) or pop.gmail.com (POP3) for Gmail, outlook.office365.com for Office 365, or mail.example.com for your own domain.
• Outgoing Mail Server: smtp.gmail.com (Gmail), smtp.office365.com (Office 365), or mail.example.com (your own domain).
• Username: your full email address (e.g., [yourname]@gmail.com).
• Password: your email account password.

Remember to replace the example settings with your own mail server settings. If you're unsure about your mail server settings, contact your email provider or IT administrator for assistance.