Recall mail in office 365
The joys of recalling an email in Office 365!
Recalling an email in Office 365 is a bit more complex than in previous versions of Outlook, but it's still possible. Here's a step-by-step guide to help you recall an email:
Prerequisites:
- The email must be in the "Sent Items" folder.
- The recipient's email client must support recall (most modern email clients do).
- The recall must be initiated within a certain time frame (usually 30 minutes).
Steps to recall an email in Office 365:
- Open Outlook: Log in to your Office 365 account and open Outlook.
- Find the email: Go to the "Sent Items" folder and find the email you want to recall.
- Right-click on the email: Right-click on the email and select "Recall This Message" from the context menu.
- Choose the recall option: In the "Recall This Message" window, you'll see two options:
- Delete unread copies of this message: This option will delete the email from the recipient's inbox, but not from their "Sent Items" folder.
- Delete unread copies and replace with a new message: This option will delete the email and replace it with a new message (which you can compose in the same window).
- Compose a new message (optional): If you choose the second option, you'll need to compose a new message to replace the recalled email. You can add a new subject, body, and attachments as needed.
- Send the recall: Click "OK" to send the recall request.
What happens after you recall an email:
- The email will be deleted from the recipient's inbox.
- If the recipient has already read the email, it will remain in their "Sent Items" folder.
- If the recipient has not read the email, it will be deleted from their inbox and "Sent Items" folder.
- The recall will be sent to the recipient as a new email, which they can choose to ignore or delete.
Important notes:
- Recalling an email is not foolproof, and there's no guarantee that the recipient will receive the recall request or delete the email.
- If the recipient has already replied to the email, the recall will not work.
- Recalling an email can be seen as a bit invasive, so use this feature judiciously and only when necessary.