Rejecting offer letter mail
Here is an example of a polite and professional email rejecting an offer letter:
Subject: Declining Offer for [Position]
Dear [Hiring Manager's Name],
I wanted to express my gratitude for extending the offer to me for the [Position] role at [Company Name]. I appreciate the time and effort you and your team took to interview me and consider my application.
After careful consideration, I regret to inform you that I have decided to decline the offer. [Optional: You can provide a brief explanation for declining the offer, but be cautious not to burn any bridges].
Please know that I was impressed by the company culture and the team's enthusiasm, and I appreciate the opportunity to have been considered for the position. However, I have decided to pursue another opportunity that aligns more closely with my long-term career goals.
Thank you again for the offer, and I wish the company continued success in the future.
Best regards,
[Your Name]
Remember to:
- Be prompt in responding to the offer letter, ideally within a few days
- Be polite and professional in your tone
- Avoid negative comments about the company or the role
- Keep the email brief and to the point
- Proofread your email for grammar and spelling errors before sending it
Here is an example of a more formal letter:
[Your Name] [Your Address] [City, State, ZIP] [Date]
[Hiring Manager's Name] [Company Name] [Company Address] [City, State, ZIP]
Dear [Hiring Manager's Name],
I am writing to decline the offer extended to me for the [Position] role at [Company Name]. I appreciate the time and effort you and your team took to interview me and consider my application.
After careful consideration, I have decided to pursue another opportunity that aligns more closely with my long-term career goals. I appreciate the opportunity to have been considered for the position and wish the company continued success in the future.
Thank you for your understanding, and please do not hesitate to contact me if you have any further questions.
Sincerely,
[Your Name]