Rejection mail format

Here is a general format for a rejection letter or email:

Subject: Re: [Job/Opportunity Name] - Update on Your Application

Dear [Applicant Name]

I am writing to inform you that, after careful consideration, we regret to inform you that we will not be moving forward with your application for [Job/Opportunity Name] at [Company/Organization].

We appreciate the time and effort you took to apply for this position, and we were impressed by your [briefly mention something positive about the applicant's application, e.g. "strong resume" or "interesting background"]. However, we have decided to pursue other candidates whose skills and experience better align with the requirements of the role.

Please know that this decision is in no way a reflection on your qualifications or potential as a candidate. We recognize that you may be a strong fit for other opportunities, and we encourage you to continue exploring other options that align with your goals and aspirations.

Thank you again for considering [Company/Organization] as a potential employer. We wish you the best of luck in your job search and hope that our paths will cross again in the future.

Sincerely,

[Your Name] [Your Title] [Company/Organization]

Optional:

• If you would like to provide feedback to the applicant, you can include a brief paragraph or two explaining why they were not selected for the position. Be sure to keep the feedback constructive and respectful.
• If you would like to keep the door open for future opportunities, you can include a sentence or two expressing your interest in considering the applicant for future openings.

Here is an example of a rejection email:

Subject: Re: Marketing Manager Position - Update on Your Application

Dear John,

I am writing to inform you that, after careful consideration, we regret to inform you that we will not be moving forward with your application for the Marketing Manager position at XYZ Corporation.

We appreciate the time and effort you took to apply for this role, and we were impressed by your strong resume and interesting background in digital marketing. However, we have decided to pursue other candidates whose skills and experience better align with the requirements of the position.

Please know that this decision is in no way a reflection on your qualifications or potential as a candidate. We recognize that you may be a strong fit for other opportunities, and we encourage you to continue exploring other options that align with your goals and aspirations.

Thank you again for considering XYZ Corporation as a potential employer. We wish you the best of luck in your job search and hope that our paths will cross again in the future.

Sincerely, Jane Smith Marketing Manager XYZ Corporation