What is pop mail in outlook

In Outlook, "Pop Mail" refers to the process of retrieving email messages from a mail server using the Post Office Protocol version 3 (POP3) protocol.

Here's how it works:

1. When you set up your email account in Outlook, you can choose to use POP3 to retrieve your email messages from your mail server.
2. When you open Outlook, it connects to your mail server using the POP3 protocol.
3. The mail server sends a list of available email messages to Outlook.
4. Outlook downloads the email messages from the mail server to your local computer.
5. Once the messages are downloaded, they are stored in your Outlook mailbox.
6. If you want to keep a copy of the messages on the mail server, you can set Outlook to leave a copy on the server. Otherwise, the messages are deleted from the server.

The advantages of using POP3 in Outlook include:

• You can access your email messages from any device with Outlook installed, as long as you have an internet connection.
• You can use multiple email accounts in Outlook, and retrieve messages from each account using POP3.
• POP3 is a widely supported protocol, so you can use it with most email providers.

However, there are also some disadvantages to using POP3:

• When you retrieve messages using POP3, they are downloaded to your local computer, which can take up storage space.
• If you use POP3 to retrieve messages from multiple accounts, you may end up with duplicate messages in your Outlook mailbox.
• POP3 is a relatively old protocol, and some email providers may not support it.

In recent years, many email providers have started to recommend using the Internet Message Access Protocol (IMAP) instead of POP3. IMAP allows you to access your email messages on the server, rather than downloading them to your local computer. This can be more convenient, as you can access your messages from any device with an internet connection, and you don't have to worry about running out of storage space on your local computer.