What to write when mailing a beat to an artist

When mailing a beat to an artist, it's essential to include the necessary information to help them understand your production and make a decision about using it for their project. Here's a suggested outline of what to include in your email:

Subject Line: Use a clear and concise subject line that indicates you're submitting a beat, such as "New Beat Submission: [Beat Name]"

Introduction: Start with a brief introduction that includes:

• Your name and/or producer name
• A brief description of your production style or genre
• Any notable credits or achievements you've had in the past

Beat Information: Provide the following details about the beat:

• Beat name and tempo
• Genre and mood
• Key and time signature
• Any notable features or elements (e.g., samples, live instruments, etc.)
• A brief description of the inspiration behind the beat

Audio File: Attach the beat in a format that's easy for the artist to work with, such as:

• WAV or MP3 file
• 320 kbps or higher quality
• A link to a cloud storage service like SoundCloud, Dropbox, or Google Drive (if you're unable to attach the file)

Licensing Information: Clearly state your licensing terms, including:

• What percentage of royalties you're asking for (if any)
• Any restrictions on usage (e.g., exclusive rights, non-commercial use, etc.)
• Your preferred method of communication for further discussions

Additional Tips:

• Keep your email concise and easy to read
• Use a professional tone and formatting
• Include a call-to-action, such as asking the artist to respond with their thoughts or schedule a call to discuss further
• Be prepared to negotiate and adapt to the artist's needs and feedback

Here's an example email that incorporates these elements:

Subject: New Beat Submission: "Summer Vibes"

Dear [Artist Name],

I'm [Your Name], a producer with a focus on creating infectious, genre-bending beats. I've been a fan of your work for a while, and I'm excited to submit a new beat for your consideration.

The beat I'm sharing is called "Summer Vibes," a laid-back, 100 BPM track with a blend of tropical and electronic elements. It's perfect for a summer anthem or a chillout track. The beat features a catchy melody, a driving drum pattern, and a lush synth pad.

I've attached the beat in WAV format for your convenience. Please find the details below:

• Tempo: 100 BPM
• Genre: Electronic/Tropical
• Key: C Major
• Time signature: 4/4
• Features: Live drums, synthesizers, and a sample of a classic summer song

I'm looking for a 50/50 split on royalties, and I'm open to negotiating the terms. If you're interested in using the beat, please let me know, and we can discuss further.

You can reach me at [Your Email] or [Your Phone Number]. I'd love to schedule a call to discuss the beat and how we can work together.

Thanks for considering my submission, and I look forward to hearing from you soon.

Best regards,

[Your Name]