Where do i mail w2 forms to irs

You don't actually mail W-2 forms to the IRS. Instead, you file them with the Social Security Administration (SSA) and provide a copy to your employees. Here's what you need to do:

  1. File with the SSA: You must file Form W-2 with the SSA by January 31st of each year. You can file online through the SSA's Business Services Online (BSO) website or by mailing the forms to the SSA's address listed below:

Social Security Administration Attn: W-2 Filing P.O. Box 17715 Baltimore, MD 21235-7175

  1. Provide a copy to employees: You must also provide a copy of the W-2 form to each employee by January 31st of each year. You can do this by:
    • Mailing the forms to your employees' addresses on file.
    • Hand-delivering the forms to your employees.
    • Providing the forms electronically, if you have a written consent from the employee.
  2. Keep a copy for your records: Keep a copy of the W-2 form for your records, as you may need to provide it to the IRS or other government agencies in the future.

Important: Make sure to keep accurate and complete records, as the IRS may request a copy of the W-2 form if there are any discrepancies or errors.

Remember, you don't need to mail W-2 forms to the IRS. Instead, file them with the SSA and provide a copy to your employees.